Sr. Administrative Coordinator (Anesthesiology and Critical Care Medicine)

We need to output HTML fragment with sections: About the role? The posting includes description. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We have description: "We are seeking a Sr. Administrative Coordinator (Anesthesiology & Critical Care Medicine) who will provide administrative support..." That's about the role. So we can have

About the role

with paragraph. Responsibilities: list of duties. We have many bullet-like sentences. We'll create

• each duty. Requirements: Minimum Qualifications: high school diploma, four years related experience, etc. Also maybe Preferred Qualifications. Qualifications: maybe combine Minimum and Preferred? The instruction: Use headings for sections like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what content goes where. We have Minimum Qualifications, Preferred Qualifications, Technical Qualifications & Specialized Certifications, Technical Skills & Expected Level Of Proficiency. We could map: - Requirements: Minimum Qualifications (hard requirements) - Qualifications: Preferred Qualifications + Technical Qualifications & Specialized Certifications? Or maybe Qualifications includes both minimum and preferred? But we already have Requirements heading for minimum. Qualifications could be preferred plus technical qualifications. - Skills: Technical Skills & Expected Level Of Proficiency (list of skill levels). Could also include interpersonal etc. - Benefits: Not mentioned explicitly. There's no benefits detail. So we should NOT include Benefits section. - Pay: Starting Salary Range: $21.80 - $37.80 HRLY ($65,000 targeted; Commensurate w/exp.) That's pay info. We should include Pay section only if specific content. It gives a range and targeted. That's specific. So include Pay. - Schedule: Employee group: Full Time Schedule: Mon - Fri FLSA Status: Non-Exempt. That's schedule info. So include Schedule. We must not include headings with filler like "commensurate with experience" etc. In Pay we have the range and targeted; that's okay. In Schedule we have Mon-Fri. We need to remove boilerplate like EEO etc. Not present. We need to preserve all substantive information. So we need to include all duties, qualifications, etc. Let's extract duties list: - Plan, support, and organize daily activities of the office, unit or program. - Provide complex administrative support for the ACCM Director’s Office and two ACCM Divisions. - Manage complex calendars, schedule meetings and appointments, coordinate agendas, prepare materials, capture decisions, and action items, and follow up on deliverables. - Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other documents for internal and external audiences. - Support the administration of the department/division’s budget, including monitoring and tracking expenses, purchasing process, budget reconciliation, resolving issues, reimbursements, and assisting with developing budget projections and collecting information for budget development. - May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. - Coordinate travel and logistics for faculty candidates, guest lecturers, and invited visitors, including itineraries, transportation, lodging, interviews, timely reimbursements, and honoraria. - Coordinate faculty and staff onboarding, orientation, transfers, and offboarding in coordination with Human Resources, Finance, Credentialing, Information Technology, Facilities, and other departments. - Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor, and follow up on action items. - Maintain organized electronic files, shared drives, distribution lists, contact rosters, and document-control practices to support efficient retrieval and continuity. - Coordinate and provide various general office services, e.g., purchasing, records control, office moves/renovations, repairs, and maintenance. - Screen and triage incoming correspondence, requests, mail, and telephone calls; route issues appropriately and escalating time-sensitive matters. - May serve as the liaison or office contact with facilities or other service providers. - Identify and resolve administrative problems and issues. - Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms, and evaluation control, personnel requirements). - Support Qgenda and other approved scheduling systems as assigned, including maintaining accurate administrative information. - Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret, and communicate operating policies. - Assist with planning special events/functions, including workshops, conferences, and other events and activities for the department/Director’s Office. - Maintain accurate transaction records and supporting documentation and assist the ACCM Administrator with budget tracking, forecasts, and operational reporting as requested. - Coordinate with vendors, Procurement, Finance, Facilities, and Information Technology to support timely execution of approved divisional needs. - May perform some non-routine and confidential administrative functions. - Other duties as assigned. - In addition, this position will work closely with the division chiefs (2) within the department to coordinate administrative activities for the faculty and staff within each division. The coordinator supports divisional business operations, faculty administration, meetings, projects, and financial transactions. - The position requires strong organization, professionalism, and the ability to manage competing priorities in a complex academic medical center. That's a lot. We'll put each as
• . Minimum Qualifications: - High school diploma or graduation equivalent. - Four years of related experience. - Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications: - Experience supporting an ACGME-accredited residency or fellowship program. - Experience with New Innovations, ERAS, Thalamus, MedHub, or similar educational management systems. - Knowledge of ACGME, ABA, and NRMP requirements. Technical Qualifications & Specialized Certifications: - Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills & Expected Level Of Proficiency (list): - Calendar Management: Intermediate - Event Coordination: Intermediate - Financial Administration: Intermediate - Interpersonal Skills: Intermediate - Meeting Coordination: Intermediate - Office Procedures: Intermediate - Oral and Written Communications: Intermediate - Organizational Skills: Intermediate - Project Management: Developing - Report Writing: Intermediate Also note: "The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs." Could include as a note. Now Pay: Starting Salary Range: $21.80 - $37.80 HRLY ($65,000 targeted; Commensurate w/exp.) We should include that as

  maybe. Schedule: Employee group: Full Time Schedule: Mon - Fri FLSA Status: Non-Exempt Also Location: School of Medicine Campus Department name: SOM Ane General Administration Personnel area: School of Medicine But location maybe not needed as heading; we could include in About the role paragraph. We must not include Job ID/requisition numbers. Now construct HTML:

  About the role

  We are seeking a Sr. Administrative Coordinator (Anesthesiology & Critical Care Medicine) who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. In addition, this position will work closely with the division chiefs (2) within the department to coordinate administrative activities for the faculty and staff within each division. The coordinator supports divisional business operations, faculty administration, meetings, projects, and financial transactions. The position requires strong organization, professionalism, and the ability to manage competing priorities in a complex academic medical center. Location: School of Medicine Campus, Department of Anesthesiology & Critical Care Medicine (SOM Ane General Administration), Personnel area: School of Medicine.

  Then Responsibilities:

  Responsibilities

  • Plan, support, and organize daily activities of the office, unit or program.
  • Provide complex administrative support for the ACCM Director’s Office and two ACCM Divisions.
  • Manage complex calendars, schedule meetings and appointments, coordinate agendas, prepare materials, capture decisions, and action items, and follow up on deliverables.
  • Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other documents for internal and external audiences.
  • Support the administration of the department/division’s budget, including monitoring and tracking expenses, purchasing process, budget reconciliation, resolving issues, reimbursements, and assisting with developing budget projections and collecting information for budget development.
  • May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
  • Coordinate travel and logistics for faculty candidates, guest lecturers, and invited visitors, including itineraries, transportation, lodging, interviews, timely reimbursements, and honoraria.
  • Coordinate faculty and staff onboarding, orientation, transfers, and offboarding in coordination with Human Resources, Finance, Credentialing, Information Technology, Facilities, and other departments.
  • Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor, and follow up on action items.
  • Maintain organized electronic files, shared drives, distribution lists, contact rosters, and document-control practices to support efficient retrieval and continuity.
  • Coordinate and provide various general office services, e.g., purchasing, records control, office moves/renovations, repairs, and maintenance.
  • Screen and triage incoming correspondence, requests, mail, and telephone calls; route issues appropriately and escalating time-sensitive matters.
  • May serve as the liaison or office contact with facilities or other service providers.
  • Identify and resolve administrative problems and issues.
  • Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms, and evaluation control, personnel requirements).
  • Support Qgenda and other approved scheduling systems as assigned, including maintaining accurate administrative information.
  • Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret, and communicate operating policies.
  • Assist with planning special events/functions, including workshops, conferences, and other events and activities for the department/Director’s Office.
  • Maintain accurate transaction records and supporting documentation and assist the ACCM Administrator with budget tracking, forecasts, and operational reporting as requested.
  • Coordinate with vendors, Procurement, Finance, Facilities, and Information Technology to support timely execution of approved divisional needs.
  • May perform some non-routine and confidential administrative functions.
  • Other duties as assigned.
  Then Requirements (minimum qualifications):

  Requirements

  • High school diploma or graduation equivalent.
  • Four years of related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
  Then Qualifications (preferred + technical qualifications):

  Qualifications

  • Experience supporting an ACGME-accredited residency or fellowship program.
  • Experience with New Innovations, ERAS, Thalamus, MedHub, or similar educational management systems.
  • Knowledge of ACGME, ABA, and NRMP requirements.
  • Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
  Then Skills:

  Skills

  • Calendar Management: Intermediate
  • Event Coordination: Intermediate
  • Financial Administration: Intermediate
  • Inter