Sr. Administrative Coordinator (School of Medicine - Office of the Vice Dean for Education)

About the role

The Sr. Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program within the Johns Hopkins University School of Medicine Registrar's Office. This position may support fiscal and budget management and provide project support to a Dean, Associate Dean, Department Chair, program leadership, or comparable business leaders. The role requires significant collaboration and coordination with others.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Provide complex administrative, project, and calendar support to leadership, including managing calendars, planning and scheduling meetings, and coordinating logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with budget projections.
• Represent department management in appropriate circumstances within the scope of the position’s responsibility.
• Independently develop and manage complex administrative projects (e.g., databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes, process department bills, and reconcile accounts.
• Prepare meeting materials (e.g., draft agendas, collect relevant information) and provide staff support for high-level meetings, including recording and drafting minutes and following up on action items.
• Coordinate and provide general office services, such as payroll, purchasing, records control, office moves/renovations, repairs, and maintenance.
• Serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes, and procedures (e.g., record-keeping systems, forms control, office layout, personnel requirements) and recommend improvements to ensure efficiency.
• Develop and produce reports and assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops and conferences, and coordinate logistics for department/office events.
• Perform non-routine and confidential administrative functions as needed.
• Coordinate work assignments of students and/or temporary office support.
• Other duties as assigned.

Requirements

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Skills

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
• Intermediate skills in calendar management, event coordination, financial administration, interpersonal communication, meeting coordination, office procedures, oral and written communications, and organizational skills.
• Developing skills in project management and report writing.

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Pay

Starting salary range: $21.80 - $37.80 hourly ($60,000 targeted).

Schedule

Full-time, Monday through Friday, 8:30 AM to 5:00 PM. Hybrid role based at the School of Medicine Campus.