Senior GME Program Admin-Emergency Medicine-Full-time-Days

Responsibilities

• Collaborates with the Division Administrator and/or Program Directors and University's Office of Educational Affairs (OEA) in assuring full compliance with the Accreditation Council for Graduate Medical Education (ACGME) Institutional Requirements and Program Requirements for all programs.
• Supervises/assists with development of strategies to achieve compliance.
• Develops and maintains data for ACGME's accreditation system (WebADS), Residency Review Committee site visits and Self-Study process.
• Prepares and processes Physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure compliance with administration office.
• Ensures travel reimbursement/expenses for faculty are submitted in a timely fashion by support staff.
• Supervises all aspects of the educational programs, including didactic conferences, evaluations, duty hours, and appropriate policies and procedures relevant to the ACGME and University requirements.
• Collaborates with Division Administrator and/or Program Directors with annual program evaluation and reporting to ACGME.
• Maintains resident and fellow personnel records, to include the coordination and maintenance of resident and fellow evaluations in accordance with ACGME requirements.
• Maintains alumni data, including personnel files and verification of credentials.
• Responsible for the fellowship and/or residency programs recruitment process utilizing the Electronic Residency Application Service (ERAS).
• Adheres to University policy on resident eligibility and selection and associated attestations.
• Maintains program database including schedules, rotation definitions, duty hours, procedure logging, conference attendance, milestone reviews and evaluations.
• Responsible for analyzing and preparing data for use by the Clinical Competency Committee and Program Director, for the purpose of determining ACGME Milestone progression, promotion, remediation and training completion.
• May be responsible for coordination of continuing medical education (CME) program, including procuring speakers, completion of regularly scheduled series application, and reporting of CME credits, following regulations and policies.
• Collaborates with telemedicine for delivery to multiple sites and maintenance of enduring materials website.
• Prepares check requests, updates and maintains GME financial account.
• Oversees the coordination and documentation of all meetings concerning the Residency/Fellowship Program.
• Oversees leave requests, maintains leave audit according to university policy.
• Ensures data is maintained on all ECFMG, VISA information.
• Provides orientation materials and educational sessions to incoming residents and fellows.
• Initiates all affiliation agreements and program letters of agreement, in compliance with ACGME regulations.
• Provide administrative support to the department with regard to operational and financial management.
• Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation.

Qualifications

• Experience Requirements: 2 years-GME management
• Education: Bachelors preferred
• Training: Administrators of Graduate Medical Education (TAGME) required within 1 year
• Travel: Up to 10%
• Supervises: GME Program Administrator GME Clerkship Coordinator