Senior Facilities Administrator

WHAT YOU WILL BE DOING

- Serve as the primary facilities administrator for multiple office locations, ensuring offices remain safe, functional, and well-maintained. - Coordinate day-to-day facilities operations, including maintenance requests, repairs, preventive maintenance, building services, and vendor activities. - Build and maintain strong working relationships with landlords, property managers, contractors, and service providers to ensure timely, cost-effective delivery of facility services. - Evaluate vendor proposals, compare quotes, coordinate service agreements, and monitor vendor performance. - Manage office supplies, breakroom services, shipping and receiving, furniture, equipment, and workplace inventory across multiple locations. - Support office space planning, employee seating, office moves, onboarding, offboarding, and workplace logistics. - Partner with Security, IT, Finance, Human Resources, Contracts, and Business Leaders to ensure facilities effectively support business and customer requirements. - Maintain accurate property records, coordinate equipment inventories, and ensure proper asset disposition in accordance with company policies. - Assist with facilities budgets by tracking expenditures, processing invoices, and identifying opportunities for cost savings and operational efficiencies. - Coordinate employee engagement activities, customer visits, executive meetings, and office events that foster a positive workplace culture. - Recommend and implement process improvements that enhance workplace operations and improve the employee experience. - Serve as the on-site facilities representative, responding to facility issues and coordinating resolution with internal and external partners. - Travel approximately 10% to support multiple office locations.

WHAT YOU HAVE DONE

- 5+ years of facilities administration, workplace operations, office operations, or corporate services experience supporting multi-site office environments. - Experience coordinating facilities operations for offices of approximately 50+ employees and/or facilities exceeding 10,000 square feet. - Proven experience managing multiple priorities while supporting diverse internal stakeholders in a fast-paced environment. - Demonstrated success coordinating vendors, property management, maintenance providers, and workplace service contracts. - Strong organizational, communication, customer service, and problem-solving skills with exceptional attention to detail. - Experience supporting office moves, workplace logistics, onboarding, and facility coordination activities. - Proficiency with Google Workspace, Slack, and modern workplace productivity tools. - Ability to work independently while collaborating effectively across cross-functional teams. - A proactive, service-oriented mindset with a passion for creating exceptional employee and customer experiences. - Ability to lift up to 75 pounds. - Experience supporting secure government facilities or classified office environments. - Experience coordinating office renovations, facility build-outs, or workplace improvement projects. - Experience managing facilities budgets, purchase orders, invoices, and vendor contracts. - Familiarity with workplace safety programs, emergency preparedness, and business continuity planning. - Experience supporting geographically dispersed office locations. - Experience implementing workplace process improvements or facilities management systems. - Facilities Management Professional (FMP), Certified Facility Manager (CFM), or similar facilities certification. - Experience in a government contracting or technology organization.