Senior Facilities Administrator

About the role

We are looking for a Senior Facilities Administrator to lead the daily operations and management of our Northern Virginia office.

Responsibilities

• Manage the daily operation, maintenance, and upkeep of office buildings, building systems, equipment, and surrounding grounds.

• Coordinate and administer preventive maintenance programs for critical infrastructure, including HVAC, UPS, and other building systems.

• Schedule routine inspections, document findings, and maintain accurate maintenance records and compliance logs.

• Establish and maintain facility policies, procedures, and best practices to support reliable day-to-day operations.

• Coordinate office relocations, workstation reconfigurations, and space planning initiatives to maximize workspace efficiency.

• Partner with department leaders to evaluate current and future space requirements.

• Develop and monitor schedules for facility improvement projects, including renovations, upgrades, and office buildouts.

• Maintain current floor plans, occupancy records, and other space management documentation.

• Manage relationships with vendors, contractors, and service providers supporting facility operations.

• Escort contractors working within secure or restricted areas and oversee project activities to ensure compliance with safety, security, and access requirements.

• Negotiate vendor agreements and service contracts to achieve quality results while maintaining cost efficiency.

• Administer custodial and other facility service contracts, coordinating new services and ongoing support as business needs evolve.

• Prepare and manage facility operating budgets and related expenditures.

• Track spending, identify cost-saving opportunities, and implement measures that support responsible budget management.

• Ensure compliance with applicable building codes, safety regulations, and organizational policies through regular inspections and risk assessments.

• Develop, maintain, and update emergency response procedures to promote occupant safety.

• Organize and facilitate emergency drills and preparedness training for employees.

• Serve as the primary liaison between employees, leadership, property management, vendors, and service providers.

• Provide timely communication regarding facility updates, maintenance activities, and service requests.

• Respond effectively to changing priorities and support operational needs in a fast-paced, mission-focused environment.

Requirements

• Bachelor's degree in Facilities Management, Business Administration, or a related field.

• Four (4) additional years of relevant experience may be substituted for the degree requirement.

• Four (4) or more years of progressively responsible experience in facilities management.

• Strong knowledge of facility operations, preventive maintenance programs, and commercial building systems.

• Demonstrated experience managing facility projects such as office moves, renovations, and infrastructure upgrades.

• Working knowledge of building codes, health and safety regulations, and applicable compliance standards.

• Experience using facility management software and building automation systems.

• Excellent organizational, communication, and customer service skills with the ability to build effective relationships across all levels of the organization.

Qualifications

• Preferred qualifications include Certified Facility Manager (CFM) or equivalent professional certification.

• Experience working with property management systems, including submitting, monitoring, and tracking service requests.