Senior Executive Assistant

Key Responsibilities

• Keep the Executive Director informed about urgent matters, upcoming meetings, and events, ensuring their schedules are up-to-date and organized.
• Analyze incoming correspondence, prioritize tasks, summarize contents, and draft responses independently or redirect to relevant personnel as necessary.
• Cook up necessary travel arrangements for the Executive Director.
• Foster positive working relationships and liaise with internal and external stakeholders, collaborating effectively with other support staff.
• Coordinate and manage calendars for the Executive Director, scheduling meetings with external agencies, vendors, contractors, and overseeing meeting logistics.
• Conduct comprehensive research, compile data, and prepare reports and materials for presentations and review by the Executive Director.
• Plan and coordinate large scale events that often include Federal and State government officials and high-level leaders within UM System.
• Record and distribute accurate minutes for various committee meetings.
• Serve as liaison between the MURR administrator(s) and campus administrative offices as well as outside agencies in state and federal government or private industry and business partners.
• Apply discretion and good judgement by making independent decisions and maintaining confidentiality.

Minimum Qualifications

• A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office gadgets and virtual meeting tools.
• Proven experience as an Executive Assistant, preferably with CEO or C-Suite level support.
• Strong written and verbal communication skills for drafting correspondence, reports, and interacting with various stakeholders.
• Demonstrated experience creating and fostering collaborative relationships with broad stakeholders.

Shift

Monday through Friday - 8AM to 5PM

Pay

Salary Range: $60,000 to $85,000/yr

Benefits

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!