Senior Executive Assistant

About the role

The senior executive assistant supports a division leader (DL) and ensures the smooth operation of the division. Key responsibilities include assisting with special projects, managing the DL's travel arrangements, preparing and processing expense reports, and overseeing division operations.

Responsibilities

• Assist the DL in achieving goals and objectives.
• Serve as liaison between the DL and firm leadership, as well as key external contacts/clients, ensuring seamless communication and follow-up.
• Manage the DL's complex and dynamic schedule, handling shifting priorities, overseeing scheduling requests, resolving conflicts, ensuring adequate transition time between events, and capturing key details for each engagement.
• Manage all aspects of the DL's travel arrangements, including logistics, itineraries, meeting agendas, hotel reservations, and air/ground travel, ensuring all arrangements align with the DL's specifications and preferences.
• Prepare, process, review, and audit expense reports to ensure timely and accurate payments with necessary receipts/documents according to company policy.
• Keep the DL organized by managing meeting materials, prioritizing immediate tasks, and helping with inbox management and communication strategies.
• Proactively identify and implement process improvements to optimize the DL's time, minimizing distractions and allowing the DL to focus on high-impact tasks.
• Organize and maintain electronic and paper files, ensuring compliance with firm policies on document management and archiving.
• Draft and manage correspondence on behalf of the DL, including preparing communications and presentations.
• Develop and prepare materials for meetings and presentations, conducting necessary research and ensuring the DL has all the information required to make informed decisions.
• Collaborate with HR, marketing, business development, and IT to support DL and division activities.
• Manage and prioritize the DL's workflow, adding structure and processes where needed to streamline operations and maintain alignment with key priorities.
• Take a proactive approach to supporting the DL, anticipating needs, understanding the business context, and managing complex logistics to ensure the DL remains focused and well-prepared for key initiatives.
• Uphold ECG’s corporate image by professionally representing the firm and ensuring the confidentiality of sensitive information.

Qualifications

• Seven-plus years of experience in an executive assistant role, preferably supporting senior executives in a consulting or professional services firm.
• Bachelor’s degree in a business-related field or equivalent.
• Proficiency in Microsoft Office suite, particularly PowerPoint, Outlook, and Excel.
• Superior organizational skills, an aptitude for details, and strong prioritization abilities.
• Exceptional communication skills, confidence, and professional presence.
• Experience in providing a high level of attention to details and follow-up.
• Demonstrated ability to thrive in a fast-paced, demanding environment and fully manage your own time.
• History of maintaining a high level of discretion and confidentiality.
• Ability to work under the pressure of deadlines.
• Demonstrated self-confidence.
• Experience in overcoming obstacles and challenges to ensure tasks are completed.
• Demonstrated ability to take on stretch assignments with a drive to provide excellent service.
• Balanced judgment and problem-solving in complex and ambiguous situations.

Requirements

• Seven-plus years of experience in an executive assistant role, preferably supporting senior executives in a consulting or professional services firm.
• Bachelor’s degree in a business-related field or equivalent.
• Proficiency in Microsoft Office suite, particularly PowerPoint, Outlook, and Excel.
• Superior organizational skills, an aptitude for details, and strong prioritization abilities.
• Exceptional communication skills, confidence, and professional presence.
• Experience in providing a high level of attention to details and follow-up.
• Demonstrated ability to thrive in a fast-paced, demanding environment and fully manage your own time.
• History of maintaining a high level of discretion and confidentiality.
• Ability to work under the pressure of deadlines.
• Demonstrated self-confidence.
• Experience in overcoming obstacles and challenges to ensure tasks are completed.
• Demonstrated ability to take on stretch assignments with a drive to provide excellent service.
• Balanced judgment and problem-solving in complex and ambiguous situations.

Skills

• Executive Assistant
• Administrative Support
• Project Management
• Travel Coordination
• Expense Reporting
• Meeting Materials Preparation
• Communication Skills
• Time Management
• Discretion and Confidentiality
• Problem Solving

Benefits

• Medical
• Dental
• Vision
• 401(k) Matching Program
• PTO
• Wellness Programs

Pay

The estimated base salary range for this job is $43.27 - $48.08 hourly. It represents a good faith estimate of the range that ECG reasonably expects to pay at the time of the job posting.

Schedule

The senior executive assistant role is hybrid, with the expectation of in-office attendance a minimum of three days per week. Schedule: Full time/nonexempt