Senior Executive Assistant

About the role

The Executive & Studio Assistant provides day to day administrative support and studio coordination for the Women’s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners.

Responsibilities

• Calendar management
• Travel arrangements
• Office management
• Tracking & submission of expenses
• Creating & updating documents
• Supporting with presentations
• Communicating with internal colleagues & external partners

Requirements

• Excellent organizational skills
• Ability to effectively handle multiple priorities while maintaining confidentiality
• Ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties
• Proactive thinker, able to consider the future and adapt procedures, processes, and techniques

Qualifications

• Prior administrative or support experience in a fast-paced environment
• Demonstrated ability to support executive-level professionals
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Experience with Ariba, Concur, and Workday systems
• Strong problem-solving and critical-thinking abilities
• Excellent follow-through and task completion
• Able to prioritize and multitask effectively under pressure
• Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
• Professional interpersonal skills suitable for diverse stakeholder interactions
• Proactive, solution-oriented mindset with ability to anticipate needs
• Results-driven with ability to meet critical deadlines
• High degree of discretion and confidentiality
• Minimum of three days a week on site/office, wherever Creative director is and needs support

Skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Ariba, Concur, and Workday systems
• Problem-solving and critical-thinking abilities
• Follow-through and task completion
• Prioritization and multitasking
• Cross-cultural, cross-division and cross-functional communication
• Interpersonal skills
• Anticipation of needs
• Discretion and confidentiality

Benefits

Flexible schedule, professional development opportunities, competitive salary range ($85,000 - $12,000 annually), and a supportive company culture.

Pay

$85,000 - $12,000 annually

Schedule

Minimum of three days a week on site/office, wherever Creative director is and needs support