Senior Executive Assistant

Key Responsibilities

• Act as an administrative support to the C-suite, overseeing incoming communications, including mail, phone calls, bills, and meeting intake.
• Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, taking initiative to reschedule appointments as necessary.
• Cook up executive and executive direct report workflows by managing schedules, prioritizing tasks, and coordinating logistics for meetings and travel (domestic and international), including working with Concur and travel booking providers.
• Facilitate effective communication between the C-suite, senior leadership, board members, customers, and external partners.
• Prepare and distribute communications, presentations, and reports, ensuring clarity and consistency in messaging.
• Serve as a liaison between the C-suite and the Board of Directors, facilitating the organization and publication of Board materials, including materials supporting quarterly and special Board meetings, Board Committee meetings, and keeping and maintaining materials published to the Board Resource Center.
• Aid the Chief Finance Officer in coordinating leadership team meetings, finance organization forums, and team engagement activities, including meeting logistics, materials preparation, follow-ups, and internal communications.
• Support the planning and execution of team engagement initiatives, offsites, and communications that support organizational effectiveness and employee engagement.
• Organize sensitive and confidential information with the utmost discretion.
• Maintain organized records, files, and databases, ensuring data security protocols are adhered to at all times.
• Prepare and track expense reports.
• Manage intake and processing of legal bills and other company bills.
• Compose general business correspondence that requires basic knowledge of S&C’s organizational structure, products, and industry.
• Proofread and edit correspondence, as needed.
• Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
• Complete additional project/administrative work as needed.
• Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.

What You’ll Need To Succeed

• A bachelor’s degree in a related field or equivalent experience
• 7+ Years of demonstrated progressive experience in a position supporting the C-suite of a large organization
• Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment
• Takes ownership of administrative support processes and has the ability to hold oneself accountable for success
• Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success
• Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners
• Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines
• Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes
• Broad project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities
• Ability to maintain highly confidential information
• Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously

Preferred Experience

• Working with or supporting Board of Directors
• Previous experience supporting an executive team in a multinational organization
• Previous experience working in legal or finance department, including working to support Board of Directors meeting preparation and using Diligent or similar Board software