Senior Executive Assistant

About the role

This is a full time position, with full Oracle benefits. In office position, based in Oracle's Reston, VA office.

Responsibilities

• Scheduling and coordinating with Executive leadership for travel, action item tracking, and planning virtual and on-site events including catering and leadership meetings.
• Supporting Executive leadership in managing their calendars and organizing meetings.
• Preparing and managing expense reports and tracking office supplies.
• Planning and arranging office space seating assignments and event logistics.

Qualifications

• Demonstrated strong organizational skills.
• Handles details of a highly confidential and critical nature.
• Fast, resourceful, proactive, and with excellent follow-through.
• Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time.
• Exercises critical judgment within defined procedures and practices to determine appropriate action.
• Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
• Acts with a sense of urgency. Resilient and adaptive and not easily flustered. Persistent and a problem solver to accomplish the ask.
• Able to respond to requests that require a quick turnaround. Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.

Minimum Qualifications

• 10+ years executive and/or office management experience required.
• Outlook calendar management is critical.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
• BA/BS degree or equivalent.