Senior Executive Assistant

Responsibilities

• Provides exemplary administrative support to the Deputy General Counsel.
• Manages calendar for Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly.
• Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed.
• Sets up travel arrangements and addresses any issues promptly.
• Completes expense reports accurately and efficiently.
• Aids in planning and scheduling meetings for the Legal Products, Services, and Commercial Team, including travel, hotel bookings, and ground transportation.
• Ensures adherence to HP policies and procedures, particularly those related to travel and expenses.
• Builds a strong network to ensure work is completed in a timely and accurate manner.
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
• Completes work with minimal supervision/direction.

Requirements

• Ability to work independently.
• Strong PowerPoint skills (mandatory).
• Strong time management and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Strong problem-solving and decision-making skills.
• Ability to act as a gatekeeper and escalate relevant information to executives as needed.
• Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and TEAMS, projectors).
• Works effectively with minimal supervision.
• Strong interpersonal skills and relationship building.
• Treats confidential information with appropriate discretion.
• Exceptional attention to detail.
• Intermediate or Advanced with Microsoft Office Suite and communication tools.
• Performs under pressure.
• Notary certification preferred (optional).

Qualifications

• High school graduate; two years or more of college-level education highly preferred.
• Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education.

Skills

• Notary certification (optional).

Pay & Benefits

The pay range for this position is $39 to $49 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure 13 paid holidays 15 days paid time off (US benefits overview [https://hpbenefits.ce.alight.com/])