Senior Executive Assistant

University of Missouri-Columbia · Columbia, MO · 4 days ago

Administrative$54k–$76k/yrFull-time

About the role

The Missouri School of Journalism is pleased to announce the opening of the Senior Executive Assistant to the Dean. The ideal candidate will play an instrumental role in the success of sustaining our department’s mission; partner with the Dean to manage projects and ensure that the daily operations of the Dean’s office runs smoothly and efficiently.

Responsibilities

Assist the Dean and leadership team with executing projects, ranging in size and complexity
Prepare reports and correspondence
Arrange meetings and events
Attend leadership and faculty meetings
Take faculty meeting minutes
Track attendance and prepare meeting materials
Arrange travel for the Dean and others
Handle fiscal duties
Clock in and out campus visitors
Answer the Dean's phone line
Manage the Dean’s email and calendar appointments
Coordinate individual and group meetings with other difficult and complex schedules
Resolve scheduling conflicts as they arise
Prioritize issues and expertly manage time to maintain a very high level of productivity and efficiency
Work with walk-in requests to see the Dean and schedule appointments as appropriate
Manage the Dean’s to do list to track items to completion
Work closely with Human Resources to execute HR functions and processes such as the hiring of faculty and staff, onboarding of new hires, promotion and tenure of faculty, reappointments of faculty, faculty annual evaluations, and requests for emeritus designations
Closely track this information and provide guidance and expertise to the Dean, Human Resources and leadership team
Establish and streamline processes and procedures to organize workflow and increase efficiencies
Manage a team of administrative professionals and student assistants
Maintain the Dean’s Office electronic files
Aid in the School’s accreditation process and the Dean’s participation in accreditation site visits at other schools

Requirements

Shift Monday - Friday 8:00 a.m. - 5:00 p.m. Nights and weekends as necessary.

Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary
The successful candidate must:

Have tremendous attention to detail and the ability to multi-task while remaining composed and professional under pressure
Have strong proofreading and editorial skills; experience composing correspondence and preparing presentation materials
Demonstrate a high level of professionalism and the ability to collaboratively work with people and maintain positive relationships
Have excellent organizational, written and verbal communication skills
Practice discretion and effectively handle and communicate sensitive information
Must demonstrate a high level of confidentiality

Skills

Excellent organizational, written and verbal communication skills. Practice discretion and effectively handle and communicate sensitive information. Must demonstrate a high level of confidentiality.

Benefits

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement.

Pay

Salary Range: $53,976-$76,024 annually

Schedule