Senior Executive Assistant

Responsibilities

• Serve as a trusted, proactive partner to assigned executives, exercising independent judgment to anticipate needs and connect information across client, internal, and business development activities.
• Strategically oversee complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness.
• Manage preparation for client, lead, and internal meetings by compiling relevant materials, agendas, and background research ensuring alignment with executive priorities.
• Support executives in follow-up activities such as drafting correspondence, scheduling next steps, and partnering with proposal or business development teams.
• Maintain awareness of each executive’s client portfolio, leadership priorities, and internal partnerships to ensure seamless coordination.
• Develop and sustain a level of professionalism, among staff and clients, consistent with the firm’s mission and values.
• Track and manage key dates for leads, client meetings, reports, and presentations to ensure timely preparation and follow-through.
• Maintain organized digital records including biographies, contact lists, and meeting documentation.
• Oversee compliance with firmwide policies, ensuring timely and accurate submission of timesheets and expense reports for supported executives.
• Manage confidential information with discretion and uphold firmwide standards for organization and responsiveness.
• Contribute to daily office operations to ensure spaces are professional, organized, and client-ready.
• Manage and oversee meeting logistics such as catering, printing, and guest coordination as needed.
• Serve as a point of contact for office-related needs in partnership with the EA Lead and other EAs.
• Manage and update regional SharePoint pages and administrative resource materials.
• Partner closely with other EAs to ensure workload balance, coverage continuity, and consistent communication across executives.
• Collaborate with Strategy and Operations, Business Development, and Proposals teams to align executive priorities and streamline workflows.
• Participate in department meetings, trainings, and firmwide administrative development opportunities.
• Identify and recommend opportunities to enhance efficiency and elevate the overall standard of executive partnership.

Qualifications

• Bachelor’s degree
• 3+ years of experience providing executive support as an assistant, executive assistant, office manager, or similarly focused position
• Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software including NetSuite, Monday.com, and Hubspot
• Strong attention to detail
• Strong organizational, project management, and problem-solving skills
• Impeccable multi-tasking abilities
• Self-starter able to drive activity in a fast-paced environment
• Friendly and professional demeanor; ability to work collaboratively within a team