Senior Executive Assistant

About the role

Provide administrative support for ministry executives including the Ministry Market CEO, Chief Financial Officer, Chief Strategy Officer, and the Chief Advocacy Officer. Support the executive office by managing a complex, high-volume calendar and coordinating seamless travel, meetings, and special events ensuring the executives remain focused on organizational priorities. Coordinate Board of Director activities by overseeing meeting logistics, catering, preparing agendas, and document distribution, providing a professional experience for our governing leaders. Document key decisions by attending board and management meetings to record minutes and maintain official records, serving as a trusted guardian of institutional information. Support executive messaging by coordinating the preparation of reports and presentations, ensuring the leader is always equipped with the right materials to communicate effectively across the system.

Responsibilities

• Manage a complex, high-volume calendar and coordinate seamless travel, meetings, and special events
• Oversee meeting logistics, catering, prepare agendas, and distribute documents for Board of Directors
• Record and maintain official records of key decisions made during board and management meetings
• Prepare and present reports and presentations to support executive communication needs

Requirements

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience
• Proven administrative experience: track record directly supporting organizational leadership, including complex calendar and schedule management
• Professional communication skills: exceptional communication tailored for high-level interactions with key stakeholders, leaders, and team members
• Critical thinking & high-level organization: exceptional organizational skills coupled with sound critical thinking to independently solve problems, prioritize competing demands, and keep operations running smoothly

Qualifications

• Required professional licensure/certification can be used in lieu of education OR experience, if applicable

Skills

• Exceptional administrative support skills
• Strong organizational and critical thinking skills
• Excellent communication and interpersonal skills

Benefits

Life at Ascension: Where purpose meets opportunity

Pay

Full-time | Monday - Friday

Schedule

Day

Equal Employment Opportunity

Equal Employment Opportunity employer

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