Senior Executive Assistant

About the Role

Join ODOT Region 2 as a senior executive assistant and play a key role in supporting the leaders who keep Region 2’s highways moving. You’ll be a key partner to the Region 2 Manager and leadership team by coordinating schedules, tracking priorities, and keeping projects moving. You’ll also collaborate across ODOT to connect the people and work that plan, deliver, and maintain our transportation system.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive.

Responsibilities

• Provide confidential administrative, technical, and executive support to the Region 2 Manager and Region 2 Headquarters and Tech Center (HQ/TC) managers.
• Support four Area Commissions on Transportation by coordinating agendas, packets, presentations, minutes, presenters, and assignments.
• Develop and maintain tracking systems to monitor invoice status and ensure timely payment of all obligations. If tracking systems exist, recommend and propose changes when needed.
• Organize digital financial records for easy retrieval and identify opportunities to streamline processes and improve efficiency.
• Serve as Region 2’s HR liaison with ODOT HR, coordinating HR policies, recruiting, position descriptions, records, and related matters with managers and employees.
• Establish and maintain effective working relationships with internal and external customers.
• Assist with requests for additional resources and assistance and ensure there’s backup coverage during absences.
• Review, verify, and process contract invoices in OregonBuys or Transportation Environmental Accounting Management System (TEAMS).

Work is performed in an office environment and requires travel, occasional overtime, and lifting up to 50 pounds.

Schedule

Hybrid work options available – can work remotely up to two days per week.

Benefits

• Work/life balance, 11 paid holidays a year, and flexible work schedules.
• Paid leave and comprehensive benefits package.
• Public Service Loan Forgiveness opportunity.

Pay

Comprehensive and equitable base salary offer within the range of $4,312 - $5,988 per month (non-PERS). If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience includes data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
• Driving is an essential function of this position. You must have a valid U.S. driver license and an acceptable driving record. Pre-employment driving records checks will be conducted on final candidate(s). Your license does not have to be issued in Oregon to be considered.

Qualifications

We encourage applicants with the following attributes to highlight them in their application materials:

• Experience providing high-level administrative assistance to multiple senior leaders.
• Experience tracking and implementing human resource, financial, and other policies and procedures.
• Strong organizational and time-management skills.
• Experience adapting to changing priorities and emerging needs.
• Experience taking initiative and solving challenging issues.
• Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook.

Initial posting date: 08/24/2026. Application deadline: 09/02/2026.