Senior Executive Administrative Assistant

Position Overview

As a Senior Executive Administrative Assistant at Galen College of Nursing, you will provides high-level administrative support to ensure efficient operations. This role supports the Chief Operating Officer (COO) through a variety of organizational, communication, and administrative functions. The ideal candidate anticipates needs, takes proactive measures to resolve challenges, and maintains discretion when handling confidential and time-sensitive material.

Key Responsibilities

• Manage the operational workflow and calendars for the COO, ensuring optimal efficiency.
• Provide confidential administrative support, including the preparation of reports for the Board of Directors and external stakeholders.
• Serve as the primary in-person support for the internal functions of Academic Affairs and Operations, including travel as needed.
• Prepare dashboards, executive summaries, and strategic analyses to facilitate effective and rapid decision-making for both executives.
• Ensure that internal and external presentations adhere to brand standards, are accurate, and convey purposeful information.
• Organize and structure meetings to maximize productivity, including drafting agendas, taking minutes, and tracking follow-up action items.
• Manage schedules, appointments, travel arrangements, and expense reports for the COO.
• Implement a communication process to ensure stakeholders receive critical information within necessary timeframes.
• Develop and enforce office procedures to improve information flow and coordination.
• Make independent decisions regarding assigned work and projects.
• Provide general administrative support, including writing, editing, archiving, and presentation preparation.
• Cook up and prepare for meetings and events, including scheduling teleconferences, securing conference space, arranging refreshments, and distributing minutes.

Position Requirements

• Education: Bachelor's degree or equivalent experience.
• Experience: Eight years of administrative support experience in a professional environment with a preference of four years at the executive level.
• Special Qualifications: Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software. Maintains a professional image and presence. Ability to respect and adhere to, always, the confidential nature of the work and information in both offices. Desire to be continually learning. Strong organizational and time management skills to effectively support multiple executives.

Travel

Travel may be required up to 10% of the time for special events such as Board meetings and other internal events.

Benefits

• Comprehensive Medical Coverage: Covers many common services at no cost or for a low copay. Includes prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Dental and Vision Benefits:
• Life and Disability Coverage:
• Flexible Spending Accounts:
• Supplemental Health Protection Plans:
• Auto and Home Insurance:
• Identity Theft Protection:
• Legal Counseling:
• Long-Term Care Coverage:
• Moving Assistance:
• Pet Insurance:
• Consumer Discounts:
• Rollover Assistance Services:
• PREFERRED BANKING PARTNERSHIPS:
• Tuition Assistance:
• Dependent Scholarships:

Additional Information

Learn More About Employee Benefits. Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential. Character: I act with integrity and compassion in all I do. Accountability: I own my role and accept responsibility for my actions. Respect: I value every person as an individual with unique contributions worthy of consideration. Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Submit your application for the opportunity below: Senior Executive Administrative Assistant Galen College of Nursing