Senior Coordinator

About the role

Under general supervision, the Senior Coordinator provides administrative and clerical support to the office. This role generates reports, coordinates internal and external communications, supports and administers projects, and performs essential business functions.

Responsibilities

• Provides quality internal and external customer service
• Handles CTIO management escalations
• Manages calendars, meeting series, and scheduling for CTIO department heads
• Processes correspondence including memos, reports, and proposals with accuracy and timeliness
• Receives and screens communications, and responds appropriately
• Determines format and compiles data to create presentations, reports, and materials for meetings or conferences
• Creates documents and spreadsheets as directed
• Reviews and codes information for processing
• Performs research regarding invoicing problems
• Coordinates travel arrangements
• Prepares and coordinates on/off-site meetings and events, including hotel arrangements, catering, and audio/visual needs
• Creates and processes expense reports
• Performs assignments in a confidential manner
• Uses technical, financial, and business vocabulary, along with detailed knowledge of policy and procedures
• Operates office equipment including fax and copy machines; troubleshoots minor repair and maintenance
• Sorts and distributes incoming mail
• Orders and maintains office supplies and equipment for all departments
• Performs other duties as assigned

Qualifications

• High school diploma or equivalent
• General office experience required
• Proficiency in using a Windows-based computer
• Intermediate/Advanced skills working with Microsoft Office (Word, Excel, PowerPoint, Project, Visio)
• Ability to learn new tools and technologies required to perform duties
• Ability to prioritize and organize effectively
• Ability to work independently and with others
• Ability to multi-task and handle shifting priorities

Pay

The starting pay rate/range for this position in the posted location is $57,802.00 - $94,960.00 per year.