Senior Clerical and Administrative Assistant

Key Responsibilities

• Provide day-to-day clerical and administrative support across a wide range of executive and office support functions.
• Maintain a thorough understanding of Air Force's mission, objectives, and organizational structure to support effective coordination and communication.
• Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff.
• Prepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution.
• Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments.
• Track and manage correspondence and suspenses using approved databases to ensure deadlines are met.
• Document and update internal standard operating procedures related to clerical and administrative processes.
• Plan, coordinate, and support on-site and off-site meetings, conferences, and events for Air Force leadership and staff.
• Prepare slide templates, preview binders, and meeting materials.
• Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment.
• Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow-up action items.
• Schedule and maintain calendars for assigned meeting spaces within the organization.
• Cook up meeting logistics and de-conflict schedules to ensure appropriate attendance.
• Maintain electronic and hard-copy files in accordance with approved guidelines and Air Force policy.
• Manage compliant electronic filing and data storage systems in accordance with AFI 33-322.
• Serve as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately.
• Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities.
• Participate in meetings and conferences to support documentation and coordination needs.
• Order and maintain approved office supply inventories using established processes.
• Aid assigned staff with official travel requirements in accordance with government procedures.

Requirements

• Must have a minimum of 3 years applicable experience.
• Must have an AS degree at a minimum.
• Extensive experience providing Clerical and administrative support to senior government or military leadership.
• Familiarity with Air Force customs, courtesies, and senior leader protocols.
• Strong written and verbal communication skills with a high standard for quality and professionalism.
• Comfort interacting with general officers, senior civilians, and industry executives.
• Exceptional attention to detail, discretion, and organizational skills.
• Ability to manage competing priorities in a deadline-driven environment.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• Paid Time Off (PTO).
• Eleven Federal Holidays.
• Voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.