Administrative Assistant, Senior

About the role

The Naval Nuclear Laboratory fosters a culture centered around trust, empowerment, and collaboration. This organization ensures the safety and reliability of naval nuclear reactors and trains sailors who operate these reactors in U.S. Navy fleets.

Responsibilities

• Prepare and issue official correspondence, including letters, reports, and memos, ensuring accuracy and compliance with guidelines.
• Cook up travel arrangements for management and engineering staff, including booking flights, hotels, rental cars, managing expense reports, and other travel-related services.
• Answer and screen phone calls and emails, directing inquiries to the appropriate personnel and providing information as needed.
• Maintain files and records, ensuring they are organized, accessible, and referenceable.
• Provide general administrative support, such as copying, scanning, mailing documents, ordering office supplies, and coordinating the maintenance of office equipment.
• Support urgent, time-sensitive correspondence as needed.
• Manage calendars, schedule appointments, meetings, and other events.

Requirements

• A high school diploma or equivalent and a minimum of 4 years of relevant experience.
• An associate’s degree from an accredited college or university in a related field and a minimum of 2 years of relevant experience.
• A bachelor’s degree from an accredited college or university in a related field.

Preferred Skills

• A strong work ethic and dedication to the organization and its mission.
• A self-starter who can engage proactively in work.
• Flexibility to support urgent, time-sensitive correspondence.
• Strong organizational skills and the ability to manage multiple tasks and priorities in a mission-driven environment.
• Excellent communication skills, both verbal and written, with the confidence to interact effectively with all levels of personnel.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing calendars, scheduling appointments, meetings, and other events.
• Familiarity with Concur and SharePoint.
• The ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

• Health, dental, vision, and voluntary benefits.
• Disability, life, and accident insurance.
• 401(k) savings plan and capital accumulation plan.
• Paid parental leave.
• Flexible work schedules.
• Tuition assistance for eligible employees.
• Student debt benefit.
• Personal and medical time off.
• Paid time off.
• Employee Assistance Program (EAP).
• Wellness program.

Pay

The pay range for this position is $52,300.00 - $78,500.00 annually. Salary information is based on candidate experience and qualifications, as well as market and business considerations.

Contact Information

To learn more about the Naval Nuclear Laboratory and apply for this position, visit our website. For additional information, please contact [Contact Information].