Senior Administrative Specialist III (Resource Management)

Responsibilities

• Aid the Resource Management Team (RMT) with processing and coordinating personnel in-processing and out-processing activities.
• Participate in required administrative and team coordination meetings and document relevant action items, as needed.
• Compile, organize, and prepare itineraries, briefing materials, reports, presentation packages, and talking points for senior leadership.
• Maintain and update task trackers, schedules, and status reports for projects, assignments, and deliverables to ensure timely completion and visibility.
• Monitor shared mailboxes, distributing incoming correspondence to appropriate personnel, and triaging inquiries and action items in a timely manner.
• Provide general administrative support to facilitate efficient office operations and communication workflows.
• Cook up executive calendars and schedules. Facilitate VIP visits and leadership engagements.
• Serve as liaison with CDC offices and external partners.
• Prepare presentations, communications, and award materials.

Requirements

• Prior experience working at a federal agency such as the CDC is required.
• Minimum of 3-5 years of experience supporting senior executives.
• Executive calendar and schedule management.
• Records and file management.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience processing time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Prepare executive communications, reports, briefings, and administrative documentation.
• Resource management or coordination experience is a plus.
• Prior experience supporting senior federal leadership offices.
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Required Skills and Experience: Prior experience working at a federal agency such as the CDC is required. Minimum of 3-5 years of experience supporting senior executives. Executive calendar and schedule management. Records and file management. Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system. Prior experience process time and attendance in the TASNet system. Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc. Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint). Prepare executive communications, reports, briefings, and administrative documentation. Resource management or coordination experience is a plus. Prior experience supporting senior federal leadership offices. Excellent written and verbal communication and attention to detail. Ability to handle confidential information. Ability to obtain government clearance.

Qualifications

• Required Skills and Experience: Prior experience working at a federal agency such as the CDC is required. Minimum of 3-5 years of experience supporting senior executives. Executive calendar and schedule management. Records and file management. Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system. Prior experience process time and attendance in the TASNet system. Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc. Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint). Prepare executive communications, reports, briefings, and administrative documentation. Resource management or coordination experience is a plus. Prior experience supporting senior federal leadership offices. Excellent written and verbal communication and attention to detail. Ability to handle confidential information. Ability to obtain government clearance.

Skills

• Required Skills and Experience: Prior experience working at a federal agency such as the CDC is required. Minimum of 3-5 years of experience supporting senior executives. Executive calendar and schedule management. Records and file management. Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system. Prior experience process time and attendance in the TASNet system. Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc. Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint). Prepare executive communications, reports, briefings, and administrative documentation. Resource management or coordination experience is a plus. Prior experience supporting senior federal leadership offices. Excellent written and verbal communication and attention to detail. Ability to handle confidential information. Ability to obtain government clearance.

Benefits

• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Pay

Commensurate with experience.

Schedule

TBD.