Senior Administrative Specialist III (Executive Support, ELSS)

Responsibilities

• Cook up calendars, schedule meetings, and manage appointments for executive leadership.
• Prepare itineraries, agendas, briefing materials, and read-ahead packages for executive leadership engagements, meetings, conferences, and official travel.
• Facilitate VIP visits, executive meetings, and special events, including coordinating logistics, visitor access, meeting support, and follow-up actions.
• Serve as a communication liaison between leadership, CDC offices, Department of Health and Human Services (HHS) personnel, and external organizations to support timely and effective coordination.
• Prepare presentations, briefing documents, correspondence, talking points, executive summaries, and award nomination materials in accordance with agency standards and leadership requirements.
• Ensure all executive support activities, communications, and documentation are performed in compliance with applicable CDC and HHS guidelines.

Requirements

• Prior experience working at federal agency such as the CDC required.
• Minimum of 3-5 years of experience supporting executive leadership.
• Executive calendar and schedule management.
• Records and file management.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience processing time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Prior experience supporting senior federal leadership offices.
• Prepare executive communications, reports, briefings, and administrative documentation.
• Excellent written and verbal communication and attention to detail.
• Able to handle confidential information.
• Able to obtain government clearance.

Qualifications

• Required: Bachelor’s degree plus 3-5 years of executive level assistance experience; 6–8 years of experience in lieu of Bachelor’s degree may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Might need to lift up to 25 pounds occasionally.