Administrative Support Specialist III

About the role

RIVA Solutions is seeking an Administrative Support Specialist III to provide comprehensive administrative and clerical support to leadership and program staff at the William J. Hughes Technical Center. This is a pipeline position, gathering resumes for future openings.

Responsibilities

• Maintain supervisor’s calendar, schedule appointments, and coordinate meeting logistics including room reservations.
• Anticipate and prepare necessary materials for meetings, conferences, and presentations.
• Maintain and update internal office records, including time and attendance reports, leave records, office equipment inventories, correspondence logs, and training plans.
• Prepare and submit procurement requests in accordance with organizational procedures.
• Enter and track travel authorizations and other administrative documentation.
• Provide meeting support, including preparation of materials, note-taking, and documentation of meeting minutes.
• Review, interpret, and distribute relevant publications, regulations, and directives to ensure organizational awareness and compliance.
• Support ongoing process improvements and recommend changes to office procedures to improve efficiency.

Qualifications

• Bachelor’s degree in a business-related field.
• OR Associate degree in a business field or related discipline and at least 3 years of relevant experience.
• OR High School Diploma or GED and at least 6 years of relevant experience.
• Must have demonstrated experience using Microsoft Office Suite, including proficiency in Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

Pay

Compensation SCA Rate: $25.20/hr + $5.09

Schedule

This is a Full-Time / Onsite position.