Senior Administrative Coordinator

Date Posted: 2026-07-30 | Location: Middletown, RI (onsite) | U.S. citizenship required for security clearance

About the role

RTX BBN Technologies seeks a full-time Administrative Associate to provide administrative support for professional, technical, and engineering teams. This on-site role is based in Middletown, Rhode Island, and serves as the front-line representative for BBN’s Collaborative Administration Group (POST).

Responsibilities

• Answer and direct calls on the main phone line using a multipoint phone system.
• Serve as backup administrative support for other locations as needed.
• Collaborate with administrative teams across RTX BBN.
• Register and greet visitors using the approved Visitor Management System.
• Manage package receipt, pickup coordination, and goods receipt entries.
• Maintain security protocols at the front desk and reception area.
• Keep the lobby, kitchens, and supply areas clean and organized.
• Order and inventory office, kitchen, and maintenance supplies.
• Escort visitors as necessary.
• Maintain team calendars for events, vacations, and travel.
• Become a subject matter expert on travel-related business policies and procedures.
• Coordinate internal meetings, events, visitor arrangements, and catering setup.
• Create and process trip/expense reports and vendor reimbursements in line with company policies.
• Track and log travel claims, ensuring timely resolution within policy guidelines.
• Arrange and assist with travel reservations, adhering to corporate travel policies.
• Schedule and coordinate interviews for potential new hires.
• Support new employee onboarding processes.
• Coordinate and assist with export paperwork, including Business Courtesies and the Raytheon Global Export Management System (RGEMS).
• Maintain company document repositories.
• Support the Facility Manager with onsite vendor communications and maintenance coordination.
• Serve as the Government Property Coordinator for the site, including system entries, barcoding, location tracking, and reporting.
• Conduct annual internal property inventories and support customer audits.
• Handle disposition requirements for closed contracts and monthly reporting for active contracts.
• Maintain conference room calendars and ensure printers, fax machines, and copiers are operational.
• Support Environmental, Health, and Safety (EHS) initiatives, including quarterly audits.
• Coordinate with other business areas to foster a unified and cohesive environment.
• Provide support for business changes, process improvements, and evolving requirements.
• Travel to other BBN, RTX, teammate, or customer sites for meetings or business-related activities as needed.
• Perform additional administrative and clerical duties as assigned.

What You Will Gain

• Opportunity to leverage and further develop customer service, problem-solving, and organizational skills.
• Develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Requirements

• AA/AS degree (or other 2-year post-high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office 365 applications.
• Ability to lift, carry, or move 27 lbs independently.
• Ability to push, pull, or lift for office/conference setups.
• U.S. citizenship required (eligibility for a U.S. government-issued security clearance).
• Active and existing DoD Secret security clearance required after day 1.

Preferred Qualifications

• Excellent organizational and customer service skills.
• Great attention to detail and ability to multitask effectively.
• Strong written and interpersonal communication skills.
• Teamwork, collaboration, and initiative.
• Exuberant, forward-looking personality with an ability to think outside the box.
• Light occasional domestic travel to support other sites.

Benefits

• 100% paid tuition program.
• Generous 401k company match and Retirement Contribution.
• Performance-based incentive plans.
• Onsite gym and game room.
• Paid parental leave and paid time off.
• Employee discounts.
• Medical, dental, vision, life insurance, and short/long-term disability.
• Flexible spending accounts and flexible work schedules.
• Employee assistance program and Employee Scholar Program.
• Holidays and annual short-term/long-term incentive compensation programs (eligibility dependent on role and business unit).

Pay

The salary range for this role is $53,100 – $100,900 USD.