Senior Administrative Assistant (Onsite- Buffalo, NY)

Primary Responsibilities

• Works independently and prioritizes workflow appropriately.
• Facilitate calendar management in a timely fashion, such as proactively managing calendars, scheduling/rescheduling meetings, offsite planning, townhalls, etc.
• Accurate and timely task management including travel coordination, expense reports, system (Workday) delegation, weekly summaries, etc.
• Interact professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters.
• Accurately compiles, reconciles and verifies documents as assigned, including meeting materials, departmental reporting, financial expense records, folders/print and other transactions as needed. Attention to detail is critical.
• Maintains files with up-to-date information including departmental Team Sites, organizational charts, and other materials as deemed appropriate.
• Prepares and arranges business presentations and communications, and other professional correspondences ensuring timely preparation, accuracy and professionalism.
• Actively supports the Executive Administrative Assistant in managing floor and workspaces including equipment, related communications, supplies, catering, etc.
• Cordination and support of departmental activities (in-person team meetings, new hire onboarding, special events, townhalls).
• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters. Handle routine matters in manager's absence.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required

• Associate's degree or equivalent in experience
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
• Strong calendar and schedule management skills
• Skilled in managing travel logistics, itineraries, and contingency planning for high-visibility engagements
• Takes ownership of mistakes and actively works to prevent future occurrences
• Exercises sound judgment in decision-making
• Maintains strict confidentiality in all matters
• Shows high accuracy and strong attention to detail
• Communicates effectively and presents professionally in all interactions
• Buils relationships grounded in trust, integrity and transparency
• Thrives in environments with ambiguity and frequent change, proactively seeking clarity while maintaining focus
• Consistently manages multiple tasks, priorities and deadlines
• Operates with minimal daily supervision while meeting objectives
• Technically savvy, able to troubleshoot issues and resourcefully solve problems
• Capable of preparing and distributing timely documentation, reports and presentations

Schedule

This position is fully onsite, reporting 5 days/week to One M&T Plaza in Buffalo, NY. M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America