Administrative Assistant

About the role

Bryn Mawr College Alumnae Relations & Development (ARD) seeks an Administrative Assistant to support the Constituent Engagement team with administrative tasks.

Responsibilities

• Serves as a greeter and forward-facing presence to welcome guests in Helfarian
• Supports events for ARD for programming such as Reunion, Owls Fest, New Student Send-Offs, and Presidential events
• Runs event name tags, manages phone event registration, and coordinates logistics of mailing event supplies and materials
• Organizes and maintains College branded materials
• Supports Post Office as well as UPS needs for ARD, which can include sending flowers/gifts/or event care packages to volunteers
• Maintains a working knowledge of our proprietary database tool, as well as GiveCampus our volunteer and giving platform, the ability to format Excel is necessary
• Enters events into proprietary communication and events system (Almabase) as necessary
• Makes appointments/maintains calendar scheduling
• Creates and supports meeting and event zoom links as needed
• Other responsibilities as assigned

Qualifications

• Three to five years of administrative experience and in-depth knowledge of accepted office procedures
• Understanding relevant policies in confidentiality and ethics in fundraising and information collection
• Ability to read and follow oral and written instructions
• Proficiency with computers and software, including Microsoft Office Suite, particularly Word and Excel
• Database experience preferred with a penchant to learn
• Strong problem-solving skills
• Ability to manage multiple projects and meet tight deadlines
• Demonstrated ability to work independent of direct supervision and to initiate necessary work procedures without specific instructions
• Excellent oral and written communication skills
• Knowledge of and interest in event support, volunteer management, and fundraising
• Ability to work collaboratively with others on fundraising and engagement projects

Benefits

Bryn Mawr is committed to building and sustaining a campus community where faculty and staff can thrive. The College offers competitive salaries and excellent benefits. This full-time, non-exempt position has an anticipated schedule of 35 hours per week, year-round (1,820 hours annualized).