Senior Administrative Assistant - Laboratory Medicine

About the role

Reporting to the Supervisor, Academic and Administrative Affairs, this position provides primary day-to-day support for the ongoing activities of the Department of Laboratory Medicine. This is a hybrid position requiring 3–4 days onsite per week.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Selects, implements, and coordinates office procedures and systems.
• Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Provides editorial support for a journal/publication.
• Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.
• Greets visitors.
• Fomats, keys, proofreads, and edits correspondence, reports, manuscripts, grants, and other material.
• Coordinates travel arrangements.
• Schedules and coordinates meetings and appointments.
• Orders and maintains inventory of supplies.
• Takes minutes or dictation.

Requirements

• Experienced in organizing academic workshops, seminars, or similar events, including scheduling, logistics, communications, speaker coordination, and day-of execution.
• Strong interpersonal skills and a team-oriented mindset, with the ability to build effective working relationships across departments.
• Ability to travel between multiple Laboratory Medicine sites, as needed, to support faculty, research operations, meetings, and event logistics.
• Ability to work independently, problem-solve, and exercise sound judgment while managing day-to-day operational needs.
• Excellent verbal and written communication skills, with the ability to interact professionally with faculty, researchers, administrative staff, and external partners.
• Proven ability to manage multiple tasks simultaneously, prioritize competing deadlines, and maintain meticulous attention to detail in a fast-paced research environment.
• Comfortable using Microsoft Office Suite, online scheduling tools, procurement systems, and other administrative platforms required for daily operations.

Preferred Skills And Abilities

• Familiarity with Workday.
• Prior experience working in an academic or medical environment, supporting faculty or research staff.
• Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting.