Senior Administrative Assistant- High School, BCHS

Department: Senior Administrative Assistant
Reports to: Building Principal

About the role

Responsible for secretarial duties associated with the high school.

Responsibilities

• Operate varied office machines and maintain accurate general office records and files, including staff and student records, confidential principals' files.
• Maintain confidentiality of staff and student records, including incident reporting.
• Maintain an accurate inventory of supplies and equipment; prepare requisitions utilizing the MUNIS system.
• Assist with technology and building repair requests.
• Assist with fundraisers and field trip approvals; maintain records.
• Maintain appointment calendar(s), activity calendar; receive calls and schedule appointments.
• Prepare correspondence, including electronic versions with the Parent Square app.
• Direct inquiries from students, staff, and the general public to the appropriate staff.
• Prepare faculty and staff lists for staff, administration, and BOE.
• Assist with PTO and professional development forms.
• Use Frontline Absence Management and communicate with Educational Staffing Services (ESS).
• Prepare payroll; submit staff attendance data and staff coverage sheets.
• Maintain and update student and staff records in PowerSchool.
• Create and maintain athletic eligibility lists using PowerSchool, Final Forms, and FusionPoint Sports.
• Assist with coordination of staff gatherings and professional development supplies.
• Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas.
• Coordinate the preparation of student and staff handbooks.
• Assist with preparation of statistical information and special reports, including the Master Schedule report.
• Delegate and monitor roles and responsibilities of the secretarial team.
• Take notes and prepare minutes of meetings, especially for the secretarial team.
• Perform other duties as required by supervisors.

Supervisory Responsibilities

• Supervise secretarial staff within the building; assign secretarial/clerical work within the office.
• Supervise staff associated with the PowerSchool data system.

Requirements

• High School Diploma or General Education Degree (GED) preferred; previous office experience is desirable.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with parents, staff, and students.
• Ability to work with mathematical concepts appropriate to the position.
• Basic knowledge and experience with job-related computer hardware and software applications, especially Google Suite and Microsoft Office.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
• Ability to establish and maintain effective working relationships with students, staff, and the community.
• Ability to perform duties with awareness of district requirements and Board of Education Policies.
• Typing and word processing; filing; stenography desirable; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations.

Physical Demands

• Frequent transitions from standing, to sitting, to bending while circulating around the facility.
• Repetitive hand, arm, or finger motion (e.g., typing or word processing).
• Occasionally lift and/or move up to twenty-five (25) pounds (e.g., AV equipment and books).
• Close vision, depth perception, and ability to adjust focus.

Work Environment

• Moderate to busy noise level.
• Continuous interaction with the public, staff, and students.
• Frequent requirement to meet multiple demands from several people.

Pay

Per Secretarial Contract (BPS Contracts).

Schedule

7:15 AM to 3:15 PM.