Senior Administrative Assistant, GPSC Business Services Platform

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
• Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print)
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
• Manage conference attendance including registration, payment, organization and tracking of attendees, liaise with representatives if/when required
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
• Maintain files and records so they remain updated and easily accessible; intake and organize of all mail and legal documents and other correspondence
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
• Build trust by demonstrating reliability, confidentiality, and good judgment
• Complete various ad hoc administrative projects and tasks as assigned

Qualifications

• Bachelor’s degree or equivalent experience preferred
• At least five years of relevant administrative experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• Highly discreet and professional
• Exceptional attention to detail

Pay

The base annual salary range for this New York City-based position will be $105,000 to $125,000. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role.

Schedule

This role is in office Monday through Thursday in New York. Fridays are remote.