Senior Specialist, Administrative Assistant

About the role

The Senior Specialist, Administrative Assistant will provide critical support to leaders and teams by managing daily workflows, coordinating meetings and departmental activities, supporting projects, preparing reports, and ensuring priorities are handled efficiently and accurately.

Responsibilities

• Oversee Leader's workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.
• Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyze complex information request and determine complex trends.
• Maintain distribution lists and organizational charts.
• Cook up and analyze information to facilitate decision making.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

Requirements

• High school diploma or GED
• 5+ years of experience in related field

Qualifications

• Provides high-level administrative support to the VP, CFO Health Plan, managing priorities, communications, and daily operations.
• Manages complex executive calendars, meetings, and schedules across senior leaders and key stakeholders.
• Handles highly confidential information with discretion, professionalism, and sound judgment.
• Delivers white-glove executive travel support, coordinating complex domestic travel, accommodations, transportation, registrations, and itineraries.
• Anticipates travel and scheduling needs, proactively resolving changes, disruptions, and urgent requests.
• Creates executive-ready presentations, reports, and meeting materials using PowerPoint, Excel, and OneNote.
• Utilizes advanced Excel skills, including reporting, data analysis, formulas, and pivot tables.
• Maintains organized documentation, meeting notes, and project tracking in OneNote.
• Demonstrates proficiency with Outlook, Word, Teams, and SharePoint.
• Exhibits exceptional organizational, multitasking, and time management skills.
• Communicates effectively with a strong customer-service focus and executive presence.
• Thrives in a fast-paced environment with strong attention to detail and the ability to work independently.

Skills

• Budgeting
• Budget Processes
• Data Entry
• Meeting Planning
• Office Administration
• Performing Administrative Activities
• Processing Expense Reports
• Report Creation
• Report Preparation
• Scheduling

Benefits

• Medical
• Dental
• Vision
• Health and Wellness Programs
• Parental Leave and Support
• Adoption and Surrogacy Assistance
• Career Development Programs
• Tuition Reimbursement for Continued Education

Pay

$55,370.00 - $88,592.00

Schedule

Our Hybrid Flex approach is built on presence with a purpose – giving you flexibility to work remotely with intentional in-person connection – that supports a workplace that’s flexible, connected, and future focused. In a Hybrid-Flex role, you’ll work in the office at least two days a week for collaboration and connection. In a Remote-Flex role, you’ll work virtually, with a few in-office visits each year for meaningful moments that matter. Whether your role is Hybrid-Flex or Remote-Flex depends on the nature of the work and distance from our Durham headquarters.