Senior Administrative Assistant Corporate Sales

This role supports the efficient operation of the Sales department through a variety of administrative tasks and project-based work, ensuring a professional company image in all interactions.

Responsibilities

• Perform general administrative duties such as scanning, filing, and directing phone calls.
• Make travel arrangements for the sales team, including airline, hotel, and rental car bookings.
• Administer AMEX accounts and cards for the sales team.
• Manage sales collateral, including tradeshow giveaways and supplies.
• Order and manage office supplies.
• Create and modify documents using MS Office tools (Word, Excel, PowerPoint, Outlook).
• Coordinate and maintain the cell phone list and company credit card numbers.
• Set up and coordinate meeting spaces, including catering and logistics.
• Arrange travel for company visitors.
• Serve as a registered Notary for the State of Texas.
• Maintain records of office/cubicle layouts and assist with moves, including coordinating with IT for phone and computer relocations.
• Coordinate with maintenance for issues on the sales floor, bathroom, kitchen, break room, etc.
• Maintain records for third-party sales reps, including contracts and payment processing.
• Liaise with IT for hardware requests, network access, and other technical needs.
• Assist the Powell insurance department with annual insurance renewals and Certificates of Insurance.
• Assist with order entry and run reports.
• Organize department events.
• Perform other duties as required.

Requirements

• High School Diploma or equivalent.
• 3 or more years of previous administrative support experience.

Preferred Qualifications

• Experience making travel arrangements on behalf of others.
• Experience managing logistics of internal meetings.

Skills

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Strong professional verbal and written communication skills.
• Highly organized with a keen attention to detail.

Working & Environmental Conditions

• Temperature-controlled office environment.
• Some outside activities may be required.
• Occasional out-of-town travel for training and meetings.
• Typical office environment with potential minor discomfort from extensive computer use.
• Travel between buildings on campus and between campuses may be required.

Physical Requirements

• Maintaining body equilibrium and agility to prevent falls while walking, standing, crouching, or using stairs.
• Ability to sit, stand, and walk for long periods.
• Frequent typing and use of fingers/palms to apply pressure to objects.

Benefits

• Comprehensive health insurance for you and your family.
• 401k savings plan.
• Annual bonus potential.
• Generous paid time off.
• Professional development opportunities.
• Company-sponsored wellness programs.
• Collaborative work environment.

About Us

With over 75 years of history, Powell is a manufacturer where employees are central to our success. We hire experienced and knowledgeable individuals to ensure our products are engineered, fabricated, and assembled to customer specifications. Our culture is built on a "can do" attitude—if we can imagine it, we can do it. We offer opportunities for advancement and promotion while maintaining work-life balance. Successful candidates must have legal authorization to work in the United States on a full-time basis.