Senior Administrative Assistant

Regular, full-time position. Fluency in English required. 1st shift.

About the role

Provide administrative support to individuals or departments. Perform general clerical and office duties with minimal guidance, following established procedures, methods, and practices.

Responsibilities

• Prepare correspondence, reports, and forms.
• Compose correspondence as directed; may answer correspondence on own initiative within guidelines.
• Execute routine projects within general guidelines and instruction.
• Provide workflow and problem-solving guidance to other administrative assistants.
• Establish and maintain files and records.
• Screen calls/voicemails and handle or route to appropriate people.
• Arrange and handle details related to travel, expense reports, departmental budgets, meetings, and appointments.
• Deal discreetly with confidential information.
• Make recommendations to management based on findings.
• Interact with internal and/or external customers to answer questions, research, and resolve problems requiring in-depth knowledge of the function.
• Process transactions within scope of authority.

Requirements

• High school diploma or equivalent education and related training.
• Seven years of progressively complex clerical experience.
• Excellent verbal and written communication skills, including strong knowledge of spelling and grammar.
• Strong organizational, interpersonal, and math skills.
• Ability to work independently and deal with complex situations requiring sound judgment.
• Ability to operate office equipment (e.g., copier, fax).
• Ability to endure light physical labor.
• Proficiency in basic computer applications, such as Microsoft Office software products.

Preferred Qualifications

• Associate’s degree.
• Working knowledge of Microsoft Access and PowerPoint.
• Completion of industry-specific certifications.

Benefits

All regular teammates (working 20+ hours per week) are eligible for benefits, including:

• Medical, dental, and vision insurance.
• Life insurance, disability, and accidental death and dismemberment coverage.
• Tax-preferred savings accounts and a 401k plan.
• No less than 10 days of vacation (prorated based on hire date and full-time/part-time status) during the first year, plus 10 sick days and paid holidays.
• Eligibility for a defined benefit pension plan, restricted stock units, and/or a deferred compensation plan, depending on the position and division.