Senior Administrative Assistant

Job Duties

• Maintains and reconciles division revenues and expenditures.
• Serves as a student resource for OSHA course instruction.
• Assists OSHA faculty with instructional and administrative processes.
• Prepares OSHA reports, logs student and course data, and processes OSHA completion cards.
• Responds to student and community inquiries regarding OSHA course operations.
• Orders supplies and materials for division administrative and instructional needs.
• Enters and processes student registration data.
• Maintains office workflow and oversees work study students.
• Affirms the execution and compliance of the OSHA Outreach Portal.
• Supports the Director of OSHA with internal audits, student surveys, and instructor evaluations.
• Collaborates with the marketing and public relations division to promote OSHA courses.
• Manages THEC reporting data related to OSHA.
• Assists the Director with the submission of monthly federal OTIEC reports.
• Trains as a Building Coordinator to direct building occupants during emergencies or crises.

Minimum Qualifications

• A minimum of an Associate's degree (or higher) with one year of office experience, or a High School Diploma (or equivalent) with three years of office experience.

Preferred Qualifications

• An Associate's degree (or higher).

Knowledge, Skills, And Abilities

• Strong data entry and computer software skills in Word, Excel, and Access.
• Ability to monitor and reconcile financial records.
• Evidence of strong interpersonal and communication skills, maturity.
• Skills in operating general office equipment.
• Evidence of adaptability and ability to manage multiple priorities.
• Commitment to customer service.

Benefits

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA Well-Being Incentive Program (if enrolled in Health)
• Wellness Incentive Program (if enrolled in Health)
• Education Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retail Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 45714
• Paid Holidays/Year Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Special Instructions To Applicants

• Unofficial transcripts are acceptable for the application process.
• Official transcripts will be required upon hire.
• Applicants may be subject to a background check.