Senior Administrative Assistant

About the role

We are seeking a highly accountable and tech-savvy Senior Executive Assistant to provide high-level support to Senior Vice President and Vice Presidents within OCI Central Architecture organization. The ideal candidate will be organized, resourceful, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise.

Responsibilities

• Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for 2–4 executives with shared responsibilities.
• Tech Savvy Support: Leverage modern technology and software to communicate with executives and to plan and facilitate large online meetings. Utilize chat and web conferencing tools, such as Slack and Zoom. Knowledge about Confluence tool is desirable. Proficient in Microsoft Office Suite, including MS PowerPoint. Ability to quickly learn new tools and technologies.
• Onsite Support: Work from the office 5 days a week. Support local office events, initiatives, and activities.
• Event Planning and Coordination: Plan several annual events, including managing space/desk assignments, travel itineraries, accommodations, logistics, and catering.
• Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.

Qualifications

• Experience: Minimum of 5+ years of relevant experience supporting executives and/or coordinating critical events or projects in a fast-paced, global environment.
• Sense of Urgency: Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.
• Accountability: Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
• Creativity: Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.
• Communication: Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
• Confidentiality: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Adaptability: Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.

Preferred Qualifications

• Global Experience: Comfortable working across different time zones and managing international communications and travel arrangements.
• Education: Bachelor’s degree preferably in Business, Communications, or a related field (not required).

Pay

U.S. hiring range: $27.07 – $56.83 per hour; $56,300 – $118,200 per year. May be eligible for equity. Oracle maintains broad salary ranges to account for variations in knowledge, skills, experience, market conditions, locations, and internal peer equity.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short-term and long-term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off:
  • Flexible Vacation for salaried (non-overtime eligible) employees
  • Accrued Vacation for other eligible employees: 13 days annually for first three years; 18 days annually thereafter (prorated for 20–34 hrs/week;
• 11 paid holidays
• Paid sick leave: 72 hours upon hire, refreshes annually up to a 112-hour cap
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner, and pet insurance