Senior Accounts Payable Specialist

Key Responsibilities

• Serve as the primary point of contact between off-site shared services and U.S. internal departments to resolve invoice discrepancies and ensure timely resolution.
• Communicate directly with vendors to request statements, investigate variances, and resolve invoice or payment issues.
• Prepare and execute weekly payment runs, ensuring accuracy and adherence to payment terms.
• Review and analyze AP aging reports; reconcile vendor balances on a monthly basis.
• Ensure invoices receive proper approvals in accordance with company policies and internal controls.
• Maintain accurate AP aging and reconcile the AP subledger to the general ledger.

Vendor & Internal Collaboration

• Act as the primary vendor contact for payment status inquiries, discrepancies, and escalations.
• Partner with Procurement, Receiving, Supply Chain, and Operations teams to resolve three-way match issues.
• Build and maintain strong relationships with key vendors to support uninterrupted production and supply continuity.

Controls, Compliance & Reporting

• Ensure compliance with internal controls, company AP policies, and audit standards.
• Support month-end close activities, including accruals and AP-related reconciliations.
• Aid in internal and external audits by preparing required documentation and responding to audit inquiries.
• Monitor compliance with payment terms, early payment discounts, and applicable tax requirements.

Process Improvement & Leadership

• Serve as a subject matter expert for ERP and AP systems, including SAP.
• Identify and recommend opportunities to improve efficiency, accuracy, automation, and controls within AP processes.
• Assist with special projects involving accounts payable, cash management, or broader finance initiatives.
• Provide guidance and support to internal teams and shared service partners on AP processes and best practices.