Senior Accounts Payable Specialist

Summary

The Senior Accounts Payable Specialist is responsible for ensuring prompt reconciliation of invoices that have failed the three-way match criteria after entry into the Accounts Payable system and supplier statements to determine any unpaid versus paid payables. Will reconcile unbilled receipts and complete the payment process including payment terms, payment types, and reconciling between ERP systems. The Senior Accounts Payable Specialist will also be an internal resource to assist in resolving accounts payable issues and will work closely with management to ensure policies and procedures are adhered to and recommend changes to drive improvements and consistencies.

What You'll Do

• Problem resolution and follow-up with escalated supplier and branch issues. Identify potential supplier issues related to EDI, address changes, payment terms, and debit balances
• Provide support to Accounts Payable Team for problem resolution; basic training and ensure SLA and KPI are maintained across all ERP systems
• Participate in Accounts Payable projects as needed
• Research and reconcile exceptions to three-way match and communicate to the field regarding three-way match exceptions to minimize lost cash discount
• Serve as the key contact for suppliers and provide an accurate and timely reconciliation between statement and multiple ERP systems
• Escalate and communicate between internal and external customers
• Validate and confirm payment balances based on discountable dates and payment types to include Checks, Wires, ACH and VCard. Ensure vendor terms and discounts have been properly utilized
• Perform reconciliation of unbilled stock receipts compared to supplier statements
• Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded
• Other duties as assigned

Qualifications

What You'll Need

• 5+ years of Accounts Payable experience with three-way match
• 2+ years of customer service and/or reconciliation experience
• Prior experience working with three-way match and high-volume of supplier contacts
• High School or GED - Required

Knowledge, Skills & Abilities

• Proven time management skills with the ability to work efficiently and balance numerous tasks/projects in a multi-system environment
• Ability to multi-task and work under time constraints
• Ability to work closely with others as a team player with a positive attitude, and the ability to work with minimal supervision
• Ability to work well under pressure and meet deadlines set-forth by Management including but not limited to Month End Close activities
• High attention to detail, accuracy, and ability to work in a high-volume atmosphere
• Problem solving and critical thinking skills
• Strong verbal and written communication skills
• Knowledge of Microsoft Windows, Excel, and Outlook (Ability to sort, filter and use basic Excel functions required)

Benefits

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities – We like to promote from within