Accounts Payable Specialist

Job Details

This Jobot Job is hosted by: David DeCristofaro

Key Responsibilities

• Process vendor invoices accurately and ensure appropriate approvals, coding, and supporting documentation
• Prepare and issue customer invoices, credit memos, and account statements
• Process payments through checks, ACH, wire transfers, and other approved methods
• Monitor accounts receivable aging and follow up on past-due balances
• Research and resolve invoice discrepancies, payment issues, and vendor or customer inquiries
• Reconcile vendor statements, customer accounts, and assigned general ledger accounts
• Maintain accurate AP and AR records within the accounting system
• Aid with cash application, collections, and daily cash reporting
• Prepare reports related to aging, payments, cash receipts, and account activity
• Maintain vendor and customer records, including tax documentation and payment information
• Cook with purchasing, receiving, operations, and other departments to resolve accounting issues
• Ensure compliance with internal controls, company policies, and applicable accounting procedures
• Identify opportunities to improve accounting processes, accuracy, and efficiency

Qualifications

• 3–5 years of accounts payable, accounts receivable, or combined accounting experience
• Working knowledge of general accounting principles and account reconciliation
• Experience processing high volumes of invoices, payments, or customer transactions
• Strong Microsoft Excel skills
• Experience with QuickBooks, Infor, Baan, or a comparable ERP/accounting system preferred
• Manufacturing, aerospace, defense, or regulated-industry experience preferred
• Strong organizational skills and attention to detail
• Ability to meet deadlines while managing multiple responsibilities
• Strong written and verbal communication skills
• Ability to work independently and collaborate across departments
• Associate’s or bachelor’s degree in accounting, finance, business, or a related field preferred