Senior Accounts Payable Specialist

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Primary Objectives

• Oversight and management of accounts payable functions for property management operations
• Timely and accurate processing of vendor invoices
• Maintenance of financial records
• Compliance with company policies

Key Responsibilities

• Invoice Management:
• Review and verify all incoming invoices and check requests for accuracy and compliance
• Sort, code, and match invoices; set up invoices for payment processing
• Enter and upload invoices into the accounting system to ensure accurate record-keeping
• Ensure that all invoices are correctly processed and recorded in the system to maintain financial accuracy
• Prepare and perform weekly check runs to meet payment schedules
• Monitor accounts to ensure all payments are up-to-date and comply with company policies
• Reconcile accounts payable transactions regularly to maintain accurate financial records
• Manage the payment process to ensure timely and accurate disbursements to vendors
• Payment Processing:
• Prepare and perform weekly check runs to meet payment schedules
• Monitor accounts to ensure all payments are up-to-date and comply with company policies
• Reconcile accounts payable transactions regularly to maintain accurate financial records
• Manage the payment process to ensure timely and accurate disbursements to vendors
• Compliance and Internal Controls:
• Serve as the primary point of contact for vendor inquiries and work to resolve discrepancies or issues related to payments and invoices
• Maintain organized and accurate records of all accounts payable transactions, including supporting documentation for audit purposes
• Collaborate with property managers, leasing teams, and other stakeholders to gather necessary information for financial reporting
• Perform reconciliations of vendor accounts to ensure accuracy and support month-end closing activities
• Manage vendor relationships to ensure accurate reconciliation of accounts, providing essential support for financial reporting and audits
• Reporting and Month-End Closing:
• Produce monthly accounts payable reports for management review
• Aid in month-end closing activities, including providing necessary documentation and support
• Produce and maintain a monthly tracker showing all recurring bills are entered
• Support financial reporting and closing processes to provide accurate and timely financial data
• Special Projects:
• Prepare 1099 forms to ensure compliance with regulatory requirements
• Perform special projects as assigned, contributing to the continuous improvement of the accounts payable function

Essential Knowledge & Skills

• 1-3 years of experience in accounts payable or general accounting
• Knowledge of accounts payable and general accounting procedures
• Proficiency in relevant accounting software
• Strong attention to detail and accuracy in data entry and management
• Excellent organizational and prioritizing skills to handle multiple tasks in a fast-paced environment
• Effective communication and problem-solving skills to manage vendor relationships and resolve issues
• Ability to work collaboratively within a team and meet deadlines consistently
• Understanding of confidentiality and sound judgment in handling sensitive financial information

Pay

$27/hour

Benefits

• Competitive salaries
• Career growth opportunities
• Comprehensive benefits package, including medical, dental, vision, and a 401(k) plan with employer match
• Rent discount – Employee rent discount after 90 days
• Medical Insurance – 100% free option available for employee/company pays portion of dependent coverage, eligible 1st of the month after 60 days
• Dental and Vision Insurance – Employee and dependent coverage options available, eligible 1st of the month after 60 days
• You will be eligible to enroll in our 401K plan on the first day of the quarter following three months of employment
• Generous PTO package consisting of 13 days of paid time off, which is pro-rated in each pay period and increases with tenure (available after 90 days of employment), ten holidays, and one half day annually