Senior Accounts Payable Specialist

Job Summary

MUST ATTACH RESUME TO BE CONSIDERED

Compensation: [Insert monthly rate] DOE

Schedule: 8:30 am – 5:00 pm PST (flexible with start time)

About the Role

The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices and payments, ensuring accurate, timely, and compliant disbursement of funds across the property portfolio. This role is key to maintaining strong vendor relationships and supporting the accuracy of the organization's financial records utilizing AppFolio software.

Responsibilities

• Invoice Processing
• Receive, review, and code vendor invoices for accuracy and appropriate GL/property allocation
• Route invoices for approval and follow up to ensure timely processing
• Enter approved invoices into AppFolio
• Payment Processing
• Prepare and process payment runs (checks, ACH, wire transfers) on schedule
• Verify payment batches for accuracy prior to release
• Distribute remittance advices to vendors as needed
• Vendor Management
• Maintain accurate, up-to-date vendor records, including W-9s and tax documentation
• Respond to vendor inquiries and resolve billing discrepancies in a timely manner
• Support 1099 preparation and year-end vendor reporting
• Reconciliation & Reporting
• Assist with monthly AP close procedures
• Support general ledger reconciliations related to accounts payable
• Compliance & Documentation
• Ensure all AP transactions comply with company policies and applicable accounting standards
• Maintain organized, audit-ready documentation for all AP transactions
• Provide support for internal and external audits as needed
• Ad Hoc Projects
• Participate in special projects and process improvement initiatives as needed

Requirements

• Minimum 2–3 years of experience in accounts payable, preferably within property management or real estate (REQUIRED)
• Experience with full-cycle AP processing, including invoice coding, approval routing, and payment processing
• Proficiency with AppFolio (REQUIRED) or similar property management accounting software
• Solid understanding of GAAP as it applies to accounts payable
• Excellent written and verbal English communication skills
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Ability to work independently and reliably during PST business hours