Senior Accounts Payable Specialist

About the role

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Responsibilities

• Compile amounts owed by the company to vendors, suppliers, or other companies and individuals.
• Gather purchase orders, charge slips, sales tickets, and prepare payments.
• Maintain all payment or other transaction records, and file documents.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pay employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Disburse petty cash by recording entry; verifying documentation.
• Report sales taxes by calculating requirements on paid invoices.
• Protect organization’s value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.
• Accomplish accounting and organization mission by completing related results as needed.
• Contribute to team effort by accomplishing related results as needed.
• Fully support the company’s Mission, Vision, and Values.
• Train employees on proper and effective accounts payable processes when needed.
• Practice and promote encouragement and respect by acknowledging and praising coworkers, vendors, and brokers.
• Invest time and effort in personal development and support a customer-centric culture.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• High School diploma or equivalent; Associate’s degree preferred.
• 1-3 years of experience with knowledge of accounts payable, general bookkeeping procedures, and general accounting principles.
• Proficiency in relevant computer software, including working knowledge of computers and applications, especially Excel.
• Knowledge of regulatory standards and compliance requirements.

Skills

• Attention to detail and data management skills.
• Data entry and general math skills.
• Time management and deadline orientation.
• Written and verbal communication skills, with a customer focus.
• Trustworthiness and ability to maintain confidential information.
• 10-key proficiency.

Supervisory Responsibilities

Supervises Accounts Payable Specialist.