Senior Accounts Payable Specialist

General Purpose & Essential Duties

• Oversee and manage the full Accounts Payable (AP) function.
• Process invoices, reconcile vendor accounts, manage AP reporting, and drive process improvements.
• Ensure compliance with company policies, accounting standards, and legal regulations related to accounts payable.

Accounts Payable Process Management

• Administer the day-to-day accounts payable operations to ensure timely and accurate payment processing.
• Manage the end-to-end AP cycle, including invoice receipt, verification, coding, approval workflows, payment processing, and vendor communication.

Accounts Payable Analysis

• Conduct regular analysis and reconciliation of AP balances, aged payables, and vendor accounts to ensure the integrity of financial records.
• Provide insights and reports to management regarding AP trends, vendor payment cycles, and outstanding liabilities.
• Collaborate with the Finance team to prepare accruals, manage cash flow forecasting, and support the month-end close process.

Process Improvement & Automation

• Lead initiatives to drive efficiencies and improvements within the accounts payable process, identifying bottlenecks and recommending solutions.
• Implement and maintain automation tools and technologies to streamline invoice processing, approvals, and payments.
• Continuously evaluate and refine AP workflows to improve processing speed, reduce errors, and enhance cost control.

Vendor Relations & Communication

• Develop and maintain positive relationships with key vendors, resolving any payment issues or disputes in a timely and professional manner.
• Address vendor inquiries regarding payment status, discrepancies, and account reconciliations.
• Assist with the onboarding of new vendors and ensuring that the correct documentation and tax information are obtained.

Compliance & Internal Controls

• Ensure proper documentation and adherence to internal controls to prevent fraud, errors, and misstatements in financial records.
• Assist with internal and external audits related to accounts payable, providing supporting documentation and explanations as needed.

Team Collaboration

• Work closely with other departments to ensure alignment and coordination in the AP processes.
• Participate in cross-functional projects as needed to support overall business goals.

Required Skills, Abilities, Education & Experience

• High level of integrity.
• Advanced proficiency in Microsoft Office Suite and various accounting software tools.
• Excellent organizational skills and attention to detail.
• Bachelor’s Degree in Accounting, Finance or related field, or equivalent work experience required.
• 5+ years of Accounts Payable experience required.
• 2+ years in a senior role preferred.
• Proven track record of driving process improvements, implementing automation tools, and optimizing accounts payable operations required.