Senior Accounts Payable Specialist

About the role

This role reports to the Senior Manager, Payables and Treasury Operations and has primary responsibility for the daily entry of Accounts Payable invoices. The Senior Accounts Payable Specialist performs full-cycle accounts payable maintenance, verification, matching, approval, account coding, and payment processing for accounts payable transactions. Additionally, this position assists with the reconciliation and maintenance of the purchasing card program.

Responsibilities

• Process vendor invoices received via email or physical mail, scanning into NetSuite.
• Code invoices and expense reports and enter them into NetSuite in a timely manner; partner with expense owners as needed.
• Review vendor maintenance, including tax designation, for accuracy and completeness.
• Reconcile vendor statements to the Accounts Payable system monthly.
• Assist the Senior Manager, Payables and Treasury Operations with inquiries from vendors and internal stakeholders.
• Process expense reports in Concur and ensure correct entry into NetSuite.
• Maintain and code the purchasing card program as needed.
• Monitor the transmission of the Positive Pay file to the bank and the electronic payment file.
• Review and maintain the Accounts Payable email box daily.
• Assist with preparation of audit requests.
• Maintain vendor files, including vendor banking information, Form W-9, vendor addresses, and contact information.
• Research and resolve invoice and statement discrepancies.
• Clean the vendor master files semi-annually.
• Assist with annual 1099 tax compliance reporting.
• Act as a subject matter expert for the accounts payable module within the NetSuite accounting system.
• Support the Accounts Payable Specialist by answering questions and helping prioritize work.
• Stay current on Accounts Payable issues and trends in the industry.
• Perform other tasks as assigned.

Requirements

• Detail-oriented with the ability to analyze invoices and record them with proper coding and description.
• Strong written and verbal communication skills, with the ability to build trust with vendors and peers through clear, timely, and professional communication.
• Agility and flexibility to respond quickly to shifting priorities in a highly entrepreneurial environment and handle multiple projects simultaneously to meet deadlines.
• Results-driven with a positive, upbeat attitude and a strong sense of urgency; a self-starter who pushes for improved performance.
• Honest and forthright individual.
• Passion for the brand and opportunity, contributing to a team culture focused on delighting customers and creating a great work environment.
• Intermediate MS Excel experience.
• Experience with Concur preferred.
• Knowledge of accounts payable and banking processes.

Qualifications

• Experience in a fast-paced, high-volume accounts payable environment.
• Associate’s degree or 4+ years of relevant work experience in Accounts Payable.

This role is not eligible for visa sponsorship.