Secretary (Reg FT)

Regular full-time position in Enrollment Services on the Main Campus. Fully in-person role; schedule may be subject to change.

Schedule

Standard work schedule: Monday, Tuesday, Thursday, and Friday 8:30 am – 4:30 pm and Wednesday 11:00 am – 7:00 pm. In January and August and during open registration, schedule changes to Monday – Thursday 11:00 am – 7:00 pm and Friday 9:00 am – 5:00 pm. Additional hours may be required to meet department needs.

About the role

Performs a variety of general secretarial duties for a major campus function, department, or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Responsibilities

• Provides quality customer service to both internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys, and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts, and delivers mail; receives and responds to requests.
• Maintains files (electronic/paper), records, logs, and reports.
• Reviews documents for accuracy and completeness and edits as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash and petty cash as necessary; assists with trip requests.
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
• Assists with training temporary staff; may assign work to temporary part-time and work-study student employees.
• Performs all duties in accordance with applicable laws, collective bargaining agreements, board policies, and administrative regulations.
• Performs other clerical duties related to specific/unique needs of the department.
• Performs other related duties as required or assigned.

Requirements

• High school diploma or GED plus one year of relevant experience in an office environment.
• Ability to tactfully and courteously answer questions and provide information.
• Knowledge related to the specific needs of the department to perform responsibilities.
• Ability to travel to any campus or center location within the CCAC system.
• Ability to operate various office equipment, including a personal computer, switchboard, and appropriate College software packages or equivalent.
• Good organizational, customer service, communication, interpersonal, and clerical skills.
• Detail-oriented, ability to multi-task, meet deadlines, and work as a team player.
• Regular and timely attendance required.

Physical Requirements

Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Pay

Salary grade SEIU D - $17.86 per hour.

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Range of time-off benefits tailored to your position, including vacation, personal, sick, and holiday pay, plus a four-day workweek in the summer.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Employee Assistance Program (EAP) for confidential support addressing personal and professional challenges.
• Educational Support: Tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and professional development opportunities.
• Exclusive Employee Perks & Rewards: Discounts on theme parks, sporting events, electronics, and more.
• Additional Advantages: Free employee parking.