Secretary Level 2

We need to output HTML fragment with sections only when real content. Use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Preserve all substantive info. We need to parse the posting. Key info: - Work type: Staff - Location: Big Rapids, MI 49307 (Main Campus) - Position Title: Secretary Level 2 (but we don't repeat as heading) - Department: 33600 - Social Sciences - Advertised Salary: $18.45 per hour; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement - Benefits: Comprehensive benefit package (health care, vacation, etc.). Link. - Schedule: On-site | Monday – Friday, 8:00 a.m. – 5:00 p.m. - Anticipated start date: early October 2026 (estimated) - Position Type: Staff - Required Education: Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling. Equivalency: two years work experience equals one year education. - Required Work Experience: Two years full-time office experience or equivalent (2 years part time is equivalent to 1 year full time). - Required Licenses and Certifications: (none listed? It says "Required Licenses and Certifications: Physical Demands: Office Environment Sitting Repetitive movement" Actually that line seems mis-placed: maybe they list Physical Demands under Required Licenses and Certifications? We'll treat as Physical Demands: Office Environment, Sitting, Repetitive movement. - Additional Education/Experiences to be Considered: Preferred work experience to include bookkeeping, supervisory responsibility, public contact, and customer service. Experience with Microsoft Office software applications: WORD, EXCEL, TEAMS. Experience with/in Banner, Concur (travel/expense systems). Working experience in higher education and/or K-12 systems. - Essential Duties/Responsibilities: a long list enumerated 1. ... many bullet points. - Marginal Duties/Responsibilities: Provide back-up assistance... - Skills and Abilities: list enumerated 1... etc. - Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): ... (we can include under Requirements? maybe as part of Required Documents) - Required Documents: Cover Letter, Resume, Unofficial Transcript 1 - Initial Application Review Date: (some weird text: "Interpret student problems and direct students to the proper resource. Supervise, direct, and train others in the performance of the characteristic duties. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.") Actually that seems part of Skills and Abilities? Might be misplaced. We'll treat as part of Skills and Abilities. - Open Until Position is Filled?: Yes - Posting Close Date: (not given) - EEO Statement: remove boilerplate. - Advertised date etc: remove. We need to include sections: About the role (summary), Responsibilities (essential duties), Requirements (education, experience, licenses), Qualifications (maybe preferred?), Skills (skills and abilities), Benefits, Pay, Schedule. We must not create sections with filler like "commensurate with experience". We have actual content for Pay ($18.45 per hour) and Schedule (Monday-Friday 8-5 onsite). Benefits: comprehensive benefit package. We need to preserve all substantive info; do not invent or summarize away detail. So we need to include the details exactly as given, but we can format as lists. We must not repeat job title as heading. So we can start with

About the role

then a

with summary: "The Secretary Level 2 will provide administrative support to the Social and Behavioral Sciences Department within the College of Arts, Sciences and Education. This position delivers key clerical functions to support academic operations independently and within established departmental and college policies." plus maybe location etc? The location is not part of summary but could be included in About the role? Might be better to include location in a separate paragraph? But we only have sections defined; we could include location in About the role paragraph. We must not include Job ID etc. So we ignore. We need to include Required Education, Required Work Experience, Required Licenses and Certifications (Physical Demands), Additional Education/Experiences to be Considered (preferred). Those could go under Requirements (education/experience) and Qualifications (preferred). Or we could combine. We need to decide sections: - About the role: summary paragraph. - Responsibilities: essential duties list (maybe also marginal duties? but we can include essential duties only; marginal could be included as part of responsibilities but maybe we can include both under responsibilities as separate sub-lists? The instruction: Use

• for any list of duties/requirements/benefits. So we can make a list for essential duties, and maybe another list for marginal duties under same section? Could be okay. - Requirements: Required Education, Required Work Experience, Required Licenses and Certifications (Physical Demands). Could be a list. - Qualifications: Additional Education/Experiences to be Considered (preferred). Could be a list. - Skills: Skills and Abilities list. - Benefits: Comprehensive benefit package (health care, vacation, etc.) plus link. We'll make a list maybe with one item. - Pay: $18.45 per hour; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. - Schedule: On-site | Monday – Friday, 8:00 a.m. – 5:00 p.m. Also anticipated start date early October 2026 (estimated). Could include start date in schedule? Might be better to include in About the role? But schedule section should contain schedule info; we can add start date as a note. We must not create sections with filler. All sections have real content. We must not include application instructions, optional documents, required documents, etc. Those are considered application instructions? The instruction says: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should remove Required Documents, Optional Documents, Special Instructions to Applicants, Initial Application Review Date, Open Until Position is Filled?, Posting Close Date, etc. Also remove EEO statement. Thus we keep only substantive job description content. Now produce HTML fragment. We'll need to escape any special characters? Not needed. Let's craft:

  About the role

  The Secretary Level 2 will provide administrative support to the Social and Behavioral Sciences Department within the College of Arts, Sciences and Education. This position delivers key clerical functions to support academic operations independently and within established departmental and college policies. Located on the Big Rapids (Main Campus) in Big Rapids, MI 49307.

  Responsibilities

  • Perform any/all duties as defined in the Secretary, Level 1 position description.
  • Independently answer routine correspondence.
  • Draft non-routine correspondence for review and approval of supervisor.
  • Research information as background for incoming and outgoing communications.
  • Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.
  • Input, retrieve, download and output information utilizing a computer to access various software programs and systems.
  • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
  • Assist students with registration, drops and adds.
  • Coordinate activities with other departments.
  • Perform bookkeeping/recordkeeping/calculations for such things as employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.
  • Establish and maintain filing and recordkeeping systems.
  • Interview, train and direct student employees.
  • Train and direct lower level non‑bargaining unit clerical employees.
  • Train clerical bargaining unit members in the characteristic duties.
  • Coordinate special departmental functions such as recruitment activities, graduation, meetings, conferences, workshops, seminars, athletic and fundraising events, by scheduling facilities, preparing agendas, and arranging for services and equipment.
  • Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status.
  • Verify scheduling of course offerings, classrooms, and laboratories.
  • Plan expenses and monitor travel budget for staff, and faculty.
  • Carries out responsibilities in accordance with university policies and applicable laws.
  • Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
  • Support, promote, and develop university student enrollment and retention initiatives.
  • Any other duties assigned within the position classification area.
  • Provide back‑up assistance for other clerical positions and perform routine office support duties.
  • Attend meetings and conferences in absence of supervisor.

  Requirements

  • Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling.
  • Two years full‑time office experience or equivalent (2 years part time is equivalent to 1 year full time).
  • Physical demands: office environment, sitting, repetitive movement.

  Qualifications

  • Preferred work experience to include bookkeeping, supervisory responsibility, public contact, and customer service.
  • Experience with Microsoft Office software applications: WORD, EXCEL, TEAMS.
  • Experience with/in Banner, Concur (travel/expense systems).
  • Working experience in higher education and/or K‑12 systems.

  Skills

  • Operate a variety of office machines and equipment such as a computer, typewriter, facsimile, dictation equipment, multi‑line telephone, copier, calculator, and stencil cutter, to include making minor adjustments (requires some mechanical aptitude).
  • Use computer software such as word processing, spreadsheets, and databases.
  • Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
  • Perform basic mathematical operations with accuracy.
  • Input, retrieve, download, merge, and output information from software programs and systems.
  • Plan, organize, and make sound judgments and decisions.
  • Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
  • Interpret student problems and direct students to the proper resource.
  • Supervise, direct, and train others in the performance of the characteristic duties.
  • Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.

  Benefits

  • Comprehensive benefit package (health care, vacation, etc.).

  Pay

  $18.45 per hour; hourly rate pursuant to the FSU and CTA/MEA‑NEA Agreement.

  Schedule

  On‑site | Monday – Friday, 8:00 a.m. – 5:00 p.m. Anticipated start date: early October 2026 (estimated).

  Check we didn't repeat job title. Good. We removed all boilerplate