Secretary 2

This position supports the DOE and reports to the Program Manager, working 100% on-site in Richland, WA for the DOE Hanford Division Directors and Assistant Managers.

Responsibilities

• Screen calls, visitors, and incoming correspondence; respond to requests for information concerning office procedures.
• Prepare routine non-technical and complex correspondence; assist in the preparation of various management reports and documents.
• Coordinate information to facilitate task completion and prepare presentation material.
• Review outgoing material and correspondence for internal consistency and conformance with agency procedures; interface with technical staff to bring activities to closure.
• Schedule appointments, make arrangements for meetings, and assemble established background material as directed; may attend meetings and record and report on proceedings.
• Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed.
• Perform data entry to enter, retrieve, change, and present text, tabulations, or statistical data.
• Submit requests or place orders for printer and copier machine toners and cartridges; distribute accordingly.
• Prepare paperwork for office moves, coordinating with the Facility Manager and Hanford Management.
• Maintain office supply inventories and organize deliveries to and from the Stevens Center Complex (2420, 2430, and 2440 Steven Center in Richland, WA).
• Assist with market research to support and maintain office supplies and other ancillary services.
• Collect data to support budgeting activities for additional office supplies and/or ancillary service needs.
• Assist federal counterparts with P-Card purchase actions and ensure compliance with DOE-Hanford procedures.
• Assist with day-to-day management of office supplies, including coordinating requirements, tracking deliveries, placing orders, and ensuring office supply needs are met.
• Assist and/or back-up for Manager’s Office Secretary as needed.

Requirements

• Minimum of 6-10 years’ experience in an office or business environment (this can be a combination of education and work experience).
• Expertise in Microsoft Word, Outlook, Excel, and schedule management.
• Experience supporting multiple customers within a manager’s staff of 5-40 individuals.
• Strong clerical, administrative, and organizational capabilities.
• Proficiency in Microsoft Office environment, including Word, Outlook, Excel, PowerPoint, and internet management tools.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.
• Ability to develop high-quality work products, including proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.
• Compliance with site-specific safety and security requirements, including badging and office protocols.
• Excellent communication skills and good timekeeping practices, including good attendance habits.
• High School Diploma.
• U.S. citizenship is required due to the nature of government contract requirements.

Pay

$23.49 - $26.19 per hour