Secretary 2

About the role

Motlow State Community College is located in the beautiful rolling hills of middle Tennessee and has four campuses serving students from eleven counties. The Secretary II position provides general administrative support to a Dean, Assistant Dean, or Director, performs general office and clerical duties of average difficulty, and may oversee the scheduling and job assignment of temporary or student workers. Positions are contingent upon funding availability and budget approval.

Responsibilities

• Provides general administrative support for Campus Dean, Assistant Dean, Director, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Provides administrative support to Dean or Assistant Dean, Director and faculty for calendar assistance, scheduling, scheduling advising meetings, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• May oversee a budget account to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provide support for events such as plays, performances, meetings, and other events including design/production of playbills and programs, tickets, food orders, reservations, meeting minutes, etc.
• Coordinate with other departments, campuses, and outside organizations.
• Assist with preparation of reports and special projects including but not limited to Accreditation, Strategic Planning, Certifications, etc.
• Other related duties as assigned.

Requirements

High school diploma or equivalent and one-year clerical or secretarial experience in an educational or business setting.

Qualifications

Associate degree or higher earned from an accredited institution and one-year clerical or secretarial experience in an educational, accounting or business setting.

Skills

• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of current acceptable office procedures.
• Ability to organize, prioritize, schedule, and manage duties effectively and efficiently.
• Knowledge of and ability to efficiently utilize organization and time management strategies.
• Ability to maintain confidentiality of protected information.

Benefits

• Excellent retirement package from the state of Tennessee.
• 401K plan with match.
• Thirteen paid annual holidays in addition to annual and sick leave days.
• Health and dental insurance.
• Tuition discounts.
• State employee discounts.

Pay

Salary range: $30,586 to $33,586.