Secretary II

Oneida Professional Services (OPS) is looking for a highly motivated and well-organized individual to fill our Secretary II position at Port Hueneme. This is a fully on-site position at the Naval base.

Responsibilities

• Provide clerical and administrative support to personnel within the Digital Engineering Department.
• Perform and coordinate daily administrative functions required to support organizational operations and mission objectives.
• Draft, review, edit, and route correspondence in accordance with Department of the Navy and NSWC Port Hueneme Division policies, procedures, and formatting requirements.
• Review documents for accuracy, grammar, formatting, completeness, and regulatory compliance prior to management signature or coordination.
• Maintain calendars, schedule appointments, coordinate meetings, and arrange conference logistics.
• Coordinate travel arrangements and prepare associated travel documents, vouchers, reports, and itineraries.
• Perform timekeeping responsibilities, including monitoring missing or unapproved timecards, leave requests, and overtime submissions.
• Maintain administrative records, logs, databases, spreadsheets, and filing systems.
• Track action items, status reports, deliverables, and data call responses.
• Gather, organize, and distribute information and administrative products to support organizational requirements.
• Collaborate with internal stakeholders to improve administrative processes and workflow efficiency.
• Support special projects and additional administrative assignments as required.

Requirements

Minimum Qualifications

• High School Diploma or GED.
• Minimum of two (2) years of administrative, clerical, secretarial, or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple assignments and work independently with minimal supervision.
• Ability to interact professionally with government personnel and contractor staff.
• Active Secret Security Clearance or ability to obtain and maintain a Secret clearance.

Preferred Qualifications

• Associate's Degree from an accredited institution.
• Experience supporting the Department of Defense (DoD), Department of the Navy, or other federal agencies.
• Knowledge of Navy correspondence manuals and federal administrative procedures.
• Experience with travel coordination, records management, and timekeeping systems.
• Experience supporting engineering, technical, or program management organizations.

Pay

$24.45–29.00 per hour

Benefits

• 15 Days of Paid Time Off
• 11 Paid Holidays
• 401(k) Retirement Plan with Company Match
• Medical, Dental, and Eye Insurance
• Employee Referral Program
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Wellness Program
• Multiple Voluntary Medical Benefits

About Us

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide. Our family of companies includes:

• Oneida ESC Group (OESC)
• General Mechanical Corporation (GMC)
• Oneida Construction Services (OCS)
• Mission Support Services (MS2)
• Oneida Professional Services (OPS)
• Oneida Technology Services (OTS)
• Oneida Total Integrated Enterprises (OTIE)
• Oneida Engineering Solutions (OES)
• Sustainment & Restoration Services (SRS)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)
• 1822 Land & Development Company

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.