Secretary Level 2

About the role

The anticipated start date for this position is March 2026; however, this is an estimate and may be revised if needed. This position is located in the Kendall College of Art and Design.

Responsibilities

• Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
• Cook up special departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, and fundraising events, by scheduling facilities, preparing agendas, and arranging for services and equipment.
• Cook up activities with other departments.
• Aid students with registration, drops, and adds.
• Establish and maintain filing and recordkeeping systems.
• Enter, edit, and maintain related data in Banner.
• Scan and index records in Xtender.
• Independently answer routine correspondence.
• Draft non-routine correspondence for review and approval of supervisor.
• Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.
• Interview and recommend for hire, train, and direct student employees.
• Perform bookkeeping/recordkeeping/calculations for such things as employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.
• Perform duties related to auditing student scholastic records, checking graduation applications, and determining honor status.
• Perform mid-term and final grade verification.
• Learn and utilize the online advising tool (MyDegree).
• Aid with graduation audits and verifying completion of degree requirements.
• Maintain/update Faculty Advisor lists in Banner.
• Plan expenses and monitor travel budget for staff and faculty.
• Prepare and maintain information for such documents as correspondence, memos, reports, etc., using computer software such as word processing, spreadsheet, database, and file management.
• Research information as background for incoming and outgoing communications.
• Verify scheduling of course offerings, classrooms, and studios.
• Aid with maintaining KCAD course schedules.
• Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
• Support, promote, and develop university student enrollment and retention initiatives.
• Any other duties assigned within the position classification area.
• Maintain the confidentiality of designated information.

Requirements

Required Education: Satisfactory completion of two years college or equivalent. Required Work Experience: Two years part-time is equivalent to one year full-time, (in an office setting with public contact and extensive customer service). Proficiency with Microsoft Office products (Word, Excel, and Outlook).

Qualifications

Experience working in a higher education office and with bookkeeping. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.

Skills and Abilities

• Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
• Input, retrieve, download, merge, and output information from software programs and systems.
• Interpret student problems and direct students to the proper resource.
• Operate a variety of office machines and equipment such as computer, multi-line telephone, copier/printer/fax machine and calculator, to include making minor adjustments (requires some mechanical aptitude).
• Perform basic mathematical operations with accuracy.
• Plan, organize, and make sound judgments and decisions.
• Use computer software such as word processing, spreadsheets, and database.
• Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Benefits

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Pay

$18.09/hour. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement.

Schedule

Part-Time/Full-Time: Full-Time

Skills

None specified

Benefits

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.