Secretary III

Global Management Services, LLC (GMS) was formed in 2011, is a Small Disadvantaged Business (SDB), and graduated from the Small Business Administration’s (SBA’s) 8(a) program; however, remains eligible for 8(a) opportunities on the new consolidated GSA Multiple Award Schedule (MAS). With all options, GMS remains on the Schedule until 2036.

About the role

Location: Hampton, VA

The essential duties and responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

Responsibilities

• Perform and track on-boarding and out-processing of employees.
• Update and maintain on-site personnel files for all employees who work under these contracts.
• Establish and/or maintain Excel spreadsheets for certifications, training, and personnel.
• Update and prepare coversheets and training documents for compliance binders.
• Perform general administrative duties to support the contract and senior management, including filing and organizing paperwork, copying, scanning, and posting paperwork.
• Draft and/or compile administrative support material, to include memos and the revision of post orders.
• Maintain records for auditing purposes and accurate documentation of work performed within contract requirements.
• Organize inventory and maintain current stock counts (keeping within weight restrictions).
• Ensure compliance with company policies and procedures, contract requirements, and other applicable laws and regulations.

Requirements

• High School Diploma or nationally recognized equivalent.
• 1 to 3 years of administrative support experience.
• Strong organizational skills.
• Strong written and verbal communication skills.
• Extensive knowledge/skills utilizing Microsoft Office to include Outlook, Excel, Word, etc.
• Experience with maintaining comprehensive certification spreadsheets or databases.
• Ability to work well with all levels of internal management and staff, outside clients, and vendors.
• Ability to monitor and follow up on outstanding items.
• Sensitivity to confidential matters is required.
• Great attention to details.

Preferred Qualifications

• Experience with Deltek Time & Expense or similar timekeeping software.
• Experience with NexGen IT.
• Ability to handle multiple tasks at once.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of the time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.

Additional Requirements

• As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.
• If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must be able to obtain access to military installations.

Bering Straits Native Corporation gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer.