Secretary III

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail;
• Composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advises of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Knowledge, Skills, Abilities And Competencies

• Knowledge of the procedures and techniques of business communications;
• Of spelling, punctuation, and business English;
• Of office methods;
• Of computer operations;
• Of business arithmetic;
• Of public relations.

Education and Experience

• Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.