Secretary III
State of Oklahoma · Okfuskee County, OK · 2 days ago
Administrative$41k/yrFull-time
About the role
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
Responsibilities
- Opens, scans or reads and distributes mail;
- Composes official correspondence for supervisor’s signature, disposes of routine correspondence;
- Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries;
- Receives visitors; answers inquiries personally or refers to appropriate official;
- Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments;
- Arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
Requirements
- Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action;
- Takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy;
- Records and transcribes proceedings of meetings and conferences;
- Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget;
- Drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy;
- Supervises administrative or clerical assistants.
Qualifications
- Perform confidential secretarial work for the assistant administrator of a major service area;
- May direct the work of other technical/clerical employees;
- Knowledge of the procedures and techniques of business communications;
- Knowledge of spelling, punctuation, and business English;
- Knowledge of office methods;
- Knowledge of computer operations;
- Knowledge of business arithmetic;
- Ability to handle confidential work with tact and discretion;
- Ability to exercise judgment in interpreting and applying rules or policy;
- Ability to establish and maintain working relationships with others;
- Ability to provide direction to other technical/clerical employees.
Skills
- Type accurately from a plain copy at a rate of fifty words per minute.
Benefits
N/A
Pay
$40,627.85
Schedule
N/A